Business Litigation Legal Assistant

4 weeks ago


Dallas, Texas, United States Beacon Hill Full time
Job Summary

Beacon Hill Legal is seeking a highly skilled Legal Administrative Assistant to provide day-to-day administrative support to transactional attorneys. This is a fantastic opportunity for a motivated and organized individual to join our team and contribute to the success of our clients.

Key Responsibilities

Manage and maintain complex schedules and calendars for attorneys
Serve as primary point of contact for clients, providing exceptional customer service and communication
Provide administrative support to attorneys, including calendaring, drafting correspondence, filing, and preparation of engagement letters
Proofread client documents and other legal documents, ensuring accuracy and attention to detail
Answer client questions related to the administrative side of the process
Maintain good communication with clients, attorneys, and staff
Prepare client billing and input time entry
Schedule travel and meeting arrangements
Make, screen, and route telephone calls, place conference calls, and schedule appointments
Create and maintain legal files and indices
Set up and maintain files and records
Assist attorneys with client outreach and business development needs when requested
Assist with overflow work as requested

Qualifications

Minimum of five years' experience providing administrative support to transactional attorneys in a law firm environment
Proficiency in Microsoft Office Suite required
Ability to communicate effectively, both orally and in writing, with all levels of Firm personnel
High level of professionalism and excellent customer service skills
Ability to work independently and as part of a team
Excellent organizational and time management skills
High degree of accuracy and attention to detail
Ability to work efficiently and accurately in a fast-paced environment
Ability to work well under pressure
Ability to maintain a high level of discretion while working with sensitive information and documents
Ability to come into the Dallas office five days a week

ADA Requirements

Ability to sit at a desk most of the working day and walk short distances
Needs manual dexterity, speed, and accuracy in handling office equipment
Ability to work efficiently and accurately in an atmosphere of frequent interruption
Ability to work in close proximity to other individuals
Must be able to lift, carry, and move objects in excess of 30 lbs
Ability to carry light objects, e.g., files, small objects, and supplies, a short distance

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