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Office Support Specialist

2 months ago

San Antonio, Texas, United States Archdiocese of San Antonio Full time

Reports To: Campus Ministry Director

FLSA Status: Non-Exempt

Schedule: 9:00 am – 2:00 pm Monday, Wednesday, and Friday, as needed based on operational requirements

Part-time: 15 hours or less

Summary: The Administrative Assistant is responsible for providing comprehensive administrative support and assistance to the St. Anthony Catholic University Center.

Position Responsibilities:

  • Act as the first point of contact for visitors
  • Deliver various administrative services for the St. Anthony Catholic University Center
  • Address and resolve administrative inquiries and concerns
  • Manage databases, including parishioner registration and communication tools
  • Maintain accurate records of sacraments
  • Organize and execute communication efforts through multiple channels
  • Oversee the calendar for the Chaplain and St. Anthony facility
  • Coordinate priest schedules for Mass coverage
  • Prepare mass commentator scripts
  • Adhere to safety protocols and training to ensure a secure environment
  • Safeguard the confidentiality of sensitive information
  • Comply with the Code of Conduct and Faith and Moral Policy
  • Exhibit a solution-oriented approach in all interactions
  • Perform additional duties as assigned

Essential Functions - ADA

Minimum Qualifications:

Education:

  • High School Diploma or Equivalent

Experience:

  • 1 to 3 years of administrative or general office experience

License and Credentials:

  • Reliable transportation

Minimum Knowledge and Skills:

  • Bilingual in English and Spanish preferred
  • Basic understanding of the Catholic Faith
  • Strong interpersonal and customer service skills
  • Proficient in Microsoft Office Suite and Google Calendar
  • Detail-oriented, organized, and self-motivated
  • Effective written and verbal communication skills
  • Strong critical thinking and problem-solving abilities

Travel Requirements: This position requires no local or overnight travel.