Executive Support Specialist

1 week ago

Montpelier, Vermont, United States Adam Hergenrother Companies Full time

Job Title: Personal Assistant to CEO

Job Summary:

We are seeking a highly organized and proactive individual to provide exceptional support to our CEO and their family in Vermont. As a Personal Assistant, you will be responsible for managing the CEO's calendar, travel arrangements, and personal affairs, while also providing administrative support and communication services.

Key Responsibilities:

Executive Support:

  • Manage the CEO's calendar and travel arrangements, including booking flights, hotels, and rental cars
  • Answer phone calls and respond to general inquiries
  • Manage the CEO's travel, including processing expense reports and maintaining a supply inventory
  • Perform errands, such as banking, shopping, and car maintenance
  • Process mail and invoices, and pay personal bills
  • Maintain physical and electronic filing systems
  • Manage on-site meetings and events, as needed

Communication Support:

  • Draft and distribute a personal newsletter
  • Assist with personal podcast production, as needed

Personal Support:

  • Assist with personal travel coordination, booking, and itineraries
  • Remind the CEO of important dates and events
  • Coordinate personal notes, gifts, and dinner reservations
  • Schedule and coordinate auto repairs and maintenance
  • Manage personal appointments, follow-ups, and billing
  • Coordinate grocery shopping and household management
  • Arrange fitness-related events and gym memberships

Requirements:

We are looking for a highly organized and proactive individual with excellent communication and problem-solving skills. The ideal candidate will have experience in executive support, administration, and communication, and will be able to work independently with minimal supervision.

Work Environment:

This is a part-time position, working 20-25 hours per week, Monday-Friday. The work location is in-office, with the possibility of hybrid remote work.

Compensation:

The hourly wage for this position is $30-35 per hour, or a fixed monthly rate based on experience.

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