Accounts Payable Specialist

4 weeks ago


San Diego, California, United States InsideHigherEd Full time
Accounts Payable Tech II or III (Hybrid)

Job Summary

This is a hybrid position that requires the incumbent to reside in California within a commutable distance from San Diego State University. The position works a hybrid schedule of 2 in-office days and 3 remote days per week. The salary range for this position is dependent upon classification level, qualifications, and internal equities.

Key Responsibilities

As an Accounts Payable Service Associate, you will play a crucial role in ensuring compliance with federal and state tax withholding and income reporting requirements, recording financial transactions, reconciling vendor accounts, and accurately entering data into the financial system. You will review vendor invoices and supporting documentation for proper authorization, accuracy, completeness, and adherence to procedures and policies. You will prepare vendor invoices for authorization, verify vendor information for remittance address and taxable status, enter invoice information into the system, and, if applicable, accrue sales tax, and review for accuracy. You will also prepare documents for processing in our document imaging system. Additional responsibilities include, but not limited to, analysis and processing expenditures related to the foreign national payments, wire transfers, travel reimbursements and advances, miscellaneous income, independent contractor payments, and 1099 reportable payments. You will also balance and reconcile charges in our database, process stop payment/void/stale dated checks, and handle payments using a procurement card, ensuring proper reconciliation of payments in Chrome River expense management software.

Requirements

Any combination of education and experience which provides the required knowledge and abilities. Equivalent to three-years of progressively responsible financial record-keeping experience for Accounts Payable Tech II. Four-years of professional level accounting experience for Accounts Payable Tech III. College degree in Finance or Accounting is preferred. Intermediate to advanced skills in Microsoft Excel, Word, PowerPoint, Access are also preferred. Previous experience with Ellucian Banner and document imaging software is a plus. The ideal candidate will have strong organizational and time management abilities, attention to detail, and effective communication skills. They will be able to work and participate in a team setting, demonstrating a high level of cross-cultural sensitivity. The candidate will also be able to identify and resolve basic issues and respond to routine inquiries.

What We Offer

We offer a comprehensive benefits package, including medical, dental, and vision plans, life and disability insurance plans, and a generous employer contributed 403b retirement plan. We also offer vacation and sick leave accruals, 14 paid holidays and 1 annual personal holiday, hybrid in-office/telework arrangements, and access to campus amenities. The ideal candidate will be able to take advantage of these benefits and contribute to the success of our team.

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