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Administrative Coordinator

2 months ago

Bronx, New York, United States Phaxis Full time

Administrative Support Role at Phaxis

**Job Summary:**

We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our VP of Programs Administration and Director of Facilities. The successful candidate will be responsible for ensuring the smooth operation of our facilities and programs, while maintaining a high level of customer service and professionalism.

**Key Responsibilities:**

* Provide administrative support to senior leadership, including coordinating meetings, preparing reports, and maintaining accurate records
* Maintain a comprehensive filing system, ensuring easy access to critical documents and information
* Respond to emails and digital correspondence in a timely and professional manner
* Update databases and spreadsheets with accurate and up-to-date information
* Collaborate with maintenance staff and outside vendors to ensure seamless operations
* Conduct research and compile information for reports as needed
* Provide administrative support to other colleagues as required

**Requirements:**

* Associate's degree or equivalent experience
* 2+ years of related facilities or operational experience
* Excellent client service and communication skills
* Strong computer skills, including Excel, Word, and calendar management
* Strong time management and organizational skills
* Knowledge of facility maintenance needs for congregate buildings and scatter sites preferred
* Bilingual in English/Spanish a plus
* Familiarity with NYC Department of Buildings regulations preferred

**What We Offer:**

* Competitive salary and benefits package
* Opportunity to work with a dynamic and growing organization
* Collaborative and supportive work environment

**How to Apply:**

If you are a motivated and detail-oriented individual with a passion for administrative support, please submit your application, including your resume and cover letter, to [insert contact information].