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Executive Assistant to the CEO
2 months ago
Position: Executive Assistant to the CEO
Are you a highly motivated individual with a strong sense of initiative and drive? Do you thrive in a dynamic and rapidly evolving environment? If so, this opportunity may be for you.
Mangone Law Firm, LLC is a dedicated immigration law firm focused on assisting New Americans in achieving legal status in the United States. Our commitment to our clients is unwavering, and we pride ourselves on delivering exceptional service.
We are currently looking for a well-organized and dedicated Executive Assistant to provide comprehensive support to our CEO. This position is essential in ensuring that our CEO can focus on advocating for our clients' immigration needs.
Key Responsibilities:
- Direct Support: Serve as the primary communication link between the CEO and all staff members.
- Meeting Coordination: Organize meeting agendas, manage logistics, and prepare the CEO for all engagements.
- Communication Facilitation: Act as a representative for the CEO, managing both internal and external communications.
- Email Oversight: Efficiently handle the CEO's email correspondence, ensuring timely responses and organized communication.
- Administrative Duties: Assist with various administrative tasks, including scheduling appointments, conducting research, and preparing documents.
- Calendar Management: Maintain the CEO's calendar, ensuring all appointments and deadlines are met.
- Client Assistance: Support client inquiries and documentation processes.
- Project Assistance: Help with special projects that align with our mission of supporting New Americans.
- Clerical Functions: Perform clerical tasks, including typing letters, reports, and presentations as required.
Qualifications:
- Education: A Bachelor's degree is preferred.
- Experience: 2-5 years in an administrative support capacity.
- Location: Remote work with occasional in-person meetings.
Essential Skills:
- Organizational Excellence: Ability to prioritize and manage multiple tasks effectively.
- Communication Skills: Strong verbal and written communication abilities.
- Attention to Detail: A keen eye for detail is vital for maintaining high standards.
- Deadline Management: Capability to work independently and meet deadlines.
- Problem-Solving: Strong analytical skills and a results-oriented mindset.
- Commitment to Growth: A willingness to learn and improve continuously.
- Empathy and Integrity: A genuine understanding of the immigrant experience.
- Bilingual Proficiency: Must be fluent in both English and Spanish.
- Technical Skills: Familiarity with office software and tools for efficient task management.
Benefits:
- 401(k) Plan
- Employer Contributions to 401(k)
- Dental Coverage
- Health Insurance
- Life Insurance
- Paid Time Off and Holidays
