Senior Operations Coordinator
2 weeks ago
Position Title: Senior Operations Coordinator (Part-Time, Maternity Leave Cover)
Company: Silverstone Technology Cluster Limited
About Us:
Silverstone Technology Cluster Limited is dedicated to delivering cutting-edge design and simulation services across various industries, both domestically and internationally. We are currently seeking a proactive and detail-oriented individual to join our team as a Senior Operations Coordinator to cover maternity leave.
Role Overview:
The selected candidate will be responsible for overseeing all operational functions within our organization during a maternity leave period of 14 months, which includes a comprehensive handover process.
Key Responsibilities:
- Financial Management: Collaborate with external financial advisors, bookkeepers, and accountants to streamline financial operations.
- Maintain financial forecasts and provide reports to senior management to ensure effective resource allocation within budget constraints.
- Accurately process accounts payable and receivable transactions in a timely manner.
- Assist with payroll processing and related administrative tasks, including benefits and pension management.
- Foster relationships with suppliers and stakeholders to guarantee timely service delivery.
IT Coordination:
- Manage the relationship with the IT support team and oversee ongoing IT-related inquiries.
- Procure IT hardware and software in alignment with business needs and budgetary guidelines.
- Support the maintenance of internal IT infrastructure with assistance from external IT specialists.
- Facilitate IT onboarding and induction processes for new team members.
Office Administration:
- Enhance office productivity by managing administrative systems and processes.
- Ensure adherence to company policies and procedures.
- Address operational challenges and emergencies, implementing necessary corrective measures.
Human Resources Support:
- Assist with HR functions, including recruitment, onboarding, and maintaining employee records.
- Collaborate with department leaders to align with organizational objectives.
- Oversee the administration of employee benefits.
Qualifications and Skills:
- Demonstrated experience in operations management; mid to senior-level experience is essential.
- Exceptional organizational and time management abilities.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite is required.
- Excellent communication and interpersonal skills.
- Numerical aptitude and diligence.
- Ability to handle confidential information with discretion.
What We Offer:
- Pension: Standard scheme with 5% employee contribution and 3% employer contribution after three months.
- Holidays: 12.5 days of holiday pro rata based on a part-time schedule.
This role presents an exciting opportunity to contribute to the success of our organization. We welcome candidates who possess the necessary skills and qualifications to express their interest in this position.
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