Administrative Assistant

3 weeks ago


Maitland, Florida, United States Realty Capital Advisors Full time

**About the Role:**

We are looking for a highly organized and detail-oriented Administrative Assistant to support our HR Operations team at Realty Capital Advisors. As an integral part of our team, you will be responsible for managing office operations, coordinating with external vendors, and providing administrative support to the HR team.

Responsibilities:

  • Manage office inventory and supplies, and coordinate with external vendors and service providers.
  • Act as the primary point of contact for all internal and external HR-related inquiries, ensuring an exceptional customer experience.
  • Generate regular reports and present them to the leadership team.
  • Oversee and manage the entire pre-employment process, including screenings and employee onboarding.
  • Facilitate the recruitment process by conducting phone screens, leading interviews, making employment offers, and organizing background checks.
  • Provide administrative support to the HR and leadership team, including scheduling meetings and coordinating details.
  • Maintain HR forms and checklists for different stages of the employment lifecycle.
  • Develop and deliver effective communication to the organization regarding HR-related activities and updates.
  • Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assignments, including safety training, anti-harassment training, and professional licensure.
  • Create and maintain the company event/holiday/birthday/anniversary calendar, taking the lead on all company events and gatherings.
  • Manage and update the training plan for each position.
  • Collaborate with department heads to identify new training requirements and updates to existing training, sourcing new training as needed.
  • Collaborate with department heads to ensure each position/employee has a career plan that includes goals for the current position and career aspirations beyond their current role.

Requirements:

  • Bachelor's Degree in Human Resources, Business Administration, or a related field.
  • Minimum of 1 year of Human Resources experience.
  • Preferred certification: SHRM-CP.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills with effective negotiation abilities.
  • Proactive and independent with a capacity for taking initiative.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Familiarity with laws, regulations, and best practices in hiring and recruitment.
  • Proficiency in applicant-tracking software and Microsoft Office Suite or related software.

Salary: $23-$30 per hour, based on experience and qualifications.



  • Maitland, Florida, United States Irizarry & Associates Full time

    About the RoleIrizarry & Associates is seeking an Administrative Assistant to support our team. As an Administrative Assistant, you will be responsible for performing various administrative tasks, including greeting and welcoming customers, clients, and other visitors.Main Responsibilities:Welcoming and directing visitors, clients, and customers.Handling...


  • Maitland, Florida, United States Irizarry & Associates Full time

    **About the Role:** As an Administrative Assistant at Irizarry & Associates, you will play a critical role in supporting the company's operations. We are looking for a highly organized and detail-oriented individual who can provide excellent customer service and handle various administrative tasks.The estimated salary for this role is $58,000 - $80,000 per...


  • Maitland, Florida, United States Cohen Law Group Full time

    About the RoleThe Cohen Law Group is a renowned leader in 1st party litigation, distinguished by its exceptional client service and commitment to employee well-being. The firm's values of leadership, respect, teamwork, and work-life balance create a dynamic and supportive work environment.As an Administrative Assistant at the Cohen Law Group, you will play a...


  • Maitland, Florida, United States Scorpio. Full time

    Become an Integral Part of Our TeamScorpio is seeking a dedicated and skilled Administrative Manager to support our growing construction management team.This role offers a unique opportunity to utilize your administrative expertise, work collaboratively with colleagues, and contribute to the company's continued success.About the Job:Assist in managing office...


  • Maitland, Florida, United States Tetra Tech, Inc. Full time

    We're looking for a skilled Administrative Program Coordinator to join our Public Assistance team in a Remote capacity. As a key member of our team, you'll play a critical role in supporting federal disaster recovery grant programs aimed at helping residents recover from disasters.About the Job DescriptionYour primary responsibilities will include...


  • Maitland, Florida, United States Tetra Tech Full time

    Tetra Tech is adding an Administrative Coordinator for Disaster Recovery to its Public Assistance team in a remote capacity. In this role, you will be part of a collaborative team that supports federal disaster recovery grant programs aimed at helping residents recover from disasters.Your key responsibilities will include working closely with the Program...

  • Executive Assistant

    2 weeks ago


    Maitland, Florida, United States Virtual Full time

    We are seeking an experienced Executive Assistant to join our virtual team in Orlando, FL. As an Executive Assistant, you will provide high-level administrative support to our leadership team, ensuring smooth day-to-day operations.The ideal candidate will have 1-2 years of experience in executive assistant roles and strong communication and organizational...


  • Maitland, Florida, United States Tetra Tech Full time

    We are seeking a highly organized and detail-oriented Public Assistance Operations Assistant to join our team at Tetra Tech, a leading global provider of consulting and engineering services. As a member of our Public Assistance team, you will support federal disaster recovery grant programs aimed at assisting residents recovering from disasters.Your key...


  • Maitland, Florida, United States Orangewood Christian School INC Full time

    Job Description: Part-Time Supervision AssistantEstimated Salary: $22,000 - $32,000 per yearThe Part-Time Supervision Assistant will provide support to the Upper School administration by supervising students during breaks and lunches. This role requires excellent communication skills and the ability to work effectively in a team environment.Key...


  • Maitland, Florida, United States Transcend Practice Management Full time

    The Wealth Management Assistant will play a key role in supporting our Wealth Advisors in their daily activities and contributing to the growth of our firm. This is an exciting opportunity to work in a fast-paced environment and develop your skills in business development, client support, and marketing.Responsibilities:Assist in developing and implementing...


  • Maitland, Florida, United States AppleOne Full time

    Job OverviewThe Benefits Coordinator will be responsible for administering various benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, and 401(k) plan.Key ResponsibilitiesDetermines employee eligibility for benefitsDistributes benefits enrollment materials to employeesWorks collaboratively...

  • Data Entry Clerk

    1 month ago


    Maitland, Florida, United States Orange County Public Schools Full time

    Job OverviewOurs is a dynamic school district committed to providing quality education to our students. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our administrative functions.**Job Summary**We are seeking an experienced and detail-oriented individual to join our team as an Administrative Support...


  • Maitland, Florida, United States Virtual Full time

    Are you a proactive and organized individual looking for a challenging administrative role? As an Office Operations Coordinator, you will be responsible for managing day-to-day office operations, including answering phones, greeting visitors, and maintaining accurate records.The ideal candidate will have 1-2 years of experience in administrative roles and...


  • Maitland, Florida, United States Tetra Tech Full time

    We are seeking an Executive Support Specialist to join our team at Tetra Tech, a leading global provider of consulting and engineering services. This role will support federal disaster recovery grant programs aimed at assisting residents recovering from disasters.The successful candidate will work closely with the Program Manager, Administrative Lead,...


  • Maitland, Florida, United States Irizarry & Associates Full time

    **Job Summary:** We are seeking an Administrative Assistant to join our team at Irizarry & Associates. As a key member of our staff, you will perform various administrative tasks to support the company's success.The estimated salary for this role is $52,000 - $70,000 per year. We offer a competitive compensation package based on location and...


  • Maitland, Florida, United States Irizarry & Associates Full time

    Job DescriptionThis Administrative Assistant role is an excellent opportunity to work in a dynamic environment where you will perform various clerical and administrative tasks to drive company success.Greet and welcome customers, clients, and other visitors, checking them in and directing them to specific destinations. Inform other employees of visitors'...


  • Maitland, Florida, United States Actalent Full time

    About the OpportunityWe are seeking a highly experienced Commercial Retrofit Expert to join our team at Actalent. As a key member of our organization, you will be responsible for leading commercial retrofit air conditioning systems and HVAC projects from start to finish. With a focus on project financials, administration, implementation, and management, you...

  • Attendance Clerk

    4 weeks ago


    Maitland, Florida, United States Orange County Public Schools Full time

    **Job Summary:**Orange County Public Schools is seeking a highly organized and detail-oriented Attendance Clerk - Record Management Specialist to support guidance personnel and administration in maintaining accurate attendance and records.**Key Responsibilities:Routine data entry and record-keeping tasks to ensure compliance with school policies and...


  • Maitland, Florida, United States Orangewood Christian School INC Full time

    About the RoleAs an After School Care Assistant at Orangewood Christian School INC, you will play a vital role in supporting the academic and personal growth of our students.Key Responsibilities:Safety and Supervision: Ensure the safety and well-being of all enrolled children during after-school hours.Homework Support: Assist students with their homework,...

  • Upper School Aide

    1 week ago


    Maitland, Florida, United States Orangewood Christian School INC Full time

    Job Title: Upper School AideEstimated Salary: $25,000 - $35,000 per yearThis role is responsible for supervising students during breaks and lunches. The ideal candidate will have strong communication skills and be able to work effectively with teachers and staff.Responsibilities:Supervise students during breaks and lunchesAssist teachers with administrative...