Administrative Assistant
3 weeks ago
**About the Role:**
We are looking for a highly organized and detail-oriented Administrative Assistant to support our HR Operations team at Realty Capital Advisors. As an integral part of our team, you will be responsible for managing office operations, coordinating with external vendors, and providing administrative support to the HR team.
Responsibilities:
- Manage office inventory and supplies, and coordinate with external vendors and service providers.
- Act as the primary point of contact for all internal and external HR-related inquiries, ensuring an exceptional customer experience.
- Generate regular reports and present them to the leadership team.
- Oversee and manage the entire pre-employment process, including screenings and employee onboarding.
- Facilitate the recruitment process by conducting phone screens, leading interviews, making employment offers, and organizing background checks.
- Provide administrative support to the HR and leadership team, including scheduling meetings and coordinating details.
- Maintain HR forms and checklists for different stages of the employment lifecycle.
- Develop and deliver effective communication to the organization regarding HR-related activities and updates.
- Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assignments, including safety training, anti-harassment training, and professional licensure.
- Create and maintain the company event/holiday/birthday/anniversary calendar, taking the lead on all company events and gatherings.
- Manage and update the training plan for each position.
- Collaborate with department heads to identify new training requirements and updates to existing training, sourcing new training as needed.
- Collaborate with department heads to ensure each position/employee has a career plan that includes goals for the current position and career aspirations beyond their current role.
Requirements:
- Bachelor's Degree in Human Resources, Business Administration, or a related field.
- Minimum of 1 year of Human Resources experience.
- Preferred certification: SHRM-CP.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with effective negotiation abilities.
- Proactive and independent with a capacity for taking initiative.
- Excellent time management skills with a proven ability to meet deadlines.
- Familiarity with laws, regulations, and best practices in hiring and recruitment.
- Proficiency in applicant-tracking software and Microsoft Office Suite or related software.
Salary: $23-$30 per hour, based on experience and qualifications.
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