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Senior Administrative Clerk

2 months ago

Springfield, Massachusetts, United States Springfield Public Schools Full time


RESPONSIBILITIES:

  1. Maintains a comprehensive Daily Attendance Record for educators, tracking staff hours and coordinating with the Assistant Principal regarding substitute teacher needs.
  2. Ensures the PowerSchool system is accurately updated with current student information.
  3. Keeps detailed and current records of school personnel.
  4. Handles word processing, typing, and proofreading of letters, documents, and memoranda that require a higher level of complexity from clear drafts, recordings, or self-generated data.
  5. Processes School TLM Payroll and supplemental payments, ensuring timely submission to the Payroll Department.
  6. Prepares requisitions in MUNIS and manages purchase order documentation.
  7. Greets visitors, addresses their inquiries, and directs them to the appropriate staff member.
  8. Operates fax and copying equipment to reproduce various forms, bulletins, and notices.
  9. Organizes and maintains office filing systems.
  10. Handles telephone communications, takes messages, and forwards them to the relevant personnel.
  11. Provides assistance to the Principal, Assistant Principal, and other office staff as needed.
  12. Completes additional tasks as assigned by the Principal and Assistant Principals.

REQUIREMENTS:

  1. Civil Service Eligibility.
  2. High School diploma or equivalent.
  3. Proficient in typing, word processing, and proofreading documents of considerable complexity.
  4. Strong organizational and interpersonal abilities.
  5. Capability to perform responsibilities with minimal oversight.
  6. Willingness to adhere to a schedule aligned with school hours.
  7. Must be a resident of the local area.

The Springfield Public Schools is dedicated to fostering a work and educational environment free from discrimination based on race, color, religious creed, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability, or military service, as mandated by state and federal laws. We also prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in equal opportunity investigations.

NONDISCRIMINATION POLICY

The Springfield Public Schools does not discriminate in employment based on race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability, or military service. The district also prohibits discrimination in admission to, access to, or treatment in its programs and activities.

NOTICE OF SEX NONDISCRIMINATION

Springfield Public Schools prohibits sex discrimination, including harassment, in any educational program or activity, in compliance with Title IX and its regulations.