Event Production Manager

2 weeks ago

New York, New York, United States New York Road Runners Full time
About New York Road Runners


New York Road Runners (NYRR) was established in 1958 by a dedicated group of runners who aimed to promote running as a community activity. Over the years, it has evolved into the leading organization for community running worldwide.

NYRR's mission is to inspire and empower individuals of all ages and abilities to enhance their health and well-being through running and fitness.


With a variety of races, community events, programs, and training resources available year-round, NYRR motivates hundreds of thousands of individuals to start and maintain a lifelong running journey.

The highlight of NYRR's offerings is the renowned TCS New York City Marathon, which draws elite professional athletes and enthusiastic amateurs, while also generating significant charitable contributions and economic benefits for the city.

NYRR is equally devoted to nurturing future generations of runners, providing youth fitness initiatives that educate and inspire children in underserved communities both locally and globally.

Headquartered in New York City, NYRR operates as a 501(c)(3) organization. For more information, please visit our website.


At New York Road Runners, we are dedicated to fostering an inclusive and diverse workplace by seeking the most qualified candidates for our roles. We recognize that valuable skills can emerge from various backgrounds, and we encourage applicants who believe they are a good fit to submit their applications.

We look forward to learning about your unique experiences and skills, as you may be the ideal candidate for this or other available positions.

About the Department


The Event Development and Production department is responsible for conceptualizing and executing NYRR events in alignment with our mission.

Among the 40+ adult events and 30+ Rising New York Road Runner youth events produced annually, notable examples include the TCS New York City Marathon, United Airlines NYC Half, and the Royal Bank of Canada Brooklyn Half.

This team oversees all aspects of event operations, including site management, timing and scoring, volunteer coordination, hospitality, safety and security, and collaboration with city and state agencies for permitting.

About the Position


This role will report to the Director of Entertainment & Expo Production and will focus on the planning and execution of events within NYRR's live entertainment portfolio.

The responsibilities include producing the TCS New York City Marathon Expo, United Airlines NYC Half Experience, and the Royal Bank of Canada Brooklyn Half Pre-Party.

This position requires collaboration with internal teams and external partners to optimize event spaces and deliver exceptional experiences for clients and attendees.

Additionally, for weekly races, this role will serve as an area lead, overseeing setup, operations, and breakdown on race days.


The Event Production Manager will play a crucial role in ensuring NYRR delivers outstanding events that meet the expectations of both internal and external stakeholders.

Key Responsibilities:


- Manage logistics for the three marquee race expos, including floor plan design, vendor management, and event execution.

- Handle various administrative tasks such as budget tracking, vendor contracts, and production schedules.

- Collaborate with stakeholders to create a seamless experience for event attendees.

- Schedule planning meetings and facilitate discussions to meet deadlines.

- Prepare staffing plans and recruit a team for expo installations, ensuring high standards of service.

- Monitor event quality and service, addressing concerns as necessary.

- Support brand and partner activations during marquee events, which may include large festivals and smaller entertainment zones.

- Act as a year-round team player, managing logistics for various event areas during weekly races.

Qualifications:

Experience:
- 3-5 years of event project management experience, particularly in trade shows or conventions.
- Expertise in logistical planning for experiential events and brand activations.
- Strong understanding of event design and branding.
- Familiarity with industry best practices in staging, audio, lighting, and production coordination is a plus.
- Ability to manage multiple projects simultaneously under tight deadlines.
- A calm and composed team player, able to thrive in high-pressure environments.

Skills and Attributes:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and excellent communication skills.

Other Requirements:
- Willingness to work outdoors during evenings and weekends, and to assist in various capacities at events.
- Highly organized and detail-oriented, with a focus on timelines.
- Independent and driven, capable of self-motivation and innovation.

Salary:
$65K

NYRR requires all employees to be vaccinated against COVID-19 unless approved for a medical or religious exemption.

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