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Production Coordinator

2 months ago


New York, New York, United States LVI Associates Full time
About the Role:

We are seeking a highly skilled Production Coordinator to join our team at LVI Associates. As a key member of our production team, you will play a crucial role in managing the pre-production needs of various live and virtual projects.

This exciting opportunity offers a chance to work in a fast-paced environment, collaborating with multiple teams to deliver outstanding live and virtual experiences.

Key Responsibilities:
  • Pre-Production Planning: Assist in the management of all pre-production activities for live and virtual projects, including developing production timelines, coordinating schedules, and managing resources to ensure timely delivery of all project components.
  • Collaboration and Communication: Collaborate closely with sales, logistics, and onsite technical staff to create a more streamlined approach to complex events.
  • Event Logistics: Provide support in all aspects of event logistics, including equipment selection, venue coordination, vendor management, and transportation planning.
  • Virtual Event Support: Assist in planning and executing virtual meetings, webinars, and hybrid events.
  • Equipment Procurement: Participate in the selection and procurement of appropriate equipment for each project.
  • Vendor Management: Liaise with external vendors, venues, and partners to negotiate contracts, manage logistics, and coordinate deliveries.
  • Pre-Production Documentation: Develop comprehensive pre-production plans, including technical drawings, stage layouts, and production schedules.
  • Project Management: Maintain thorough documentation of all pre-production activities, including budgets, timelines, equipment lists, and vendor contracts.
  • Problem-Solving: Proactively identify and resolve any potential production challenges.
Requirements:
  • Experience: At least 7 years of experience working in the Live Event/Staging and Trade Show industry.
  • Knowledge and Skills: Strong knowledge in production, virtual meetings, and equipment selection. Previous experience in venue and logistical coordination. Demonstrated experience in pre-production planning. Proficiency in technical drawings, including Vectorworks and AutoCAD.
  • Personal Qualities: Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. A proactive approach to problem-solving. Ability to adapt to changing circumstances and work in a fast-paced environment.
What We Offer:
  • Competitive Compensation: Competitive salary and benefits package.
  • Professional Growth: Opportunity to work with a dynamic team on exciting projects. Professional development and growth opportunities.
  • Collaborative Environment: Collaborative and inclusive work environment.