Sample Coordinator

3 weeks ago


New York, New York, United States Mayzon Corp. Defunct Full time
Job Title: Sample Coordinator

Mayzon Corp. Defunct is seeking a highly organized and detail-oriented Sample Coordinator to oversee the management of samples, including moving, packing/unpacking, tracking, organizing, and supporting teams in preparing for presentations and meetings.

Key Responsibilities:

  • Track proto/sales samples and communicate any delays to the team
  • Manage the distribution of samples while ensuring they reach their appropriate party/destination
  • Identify opportunities to improve workflow, maximize utilization of company resources, and recommend the best course of action to leaders
  • Support the preparation and logistics involved with client presentations
  • Maintain a database of all samples to accurately track the location of product
  • Create and manage timelines of samples for all programs
  • Maintain inventory of samples, literature, catalog, etc.
  • Provide administrative support to the team and manage miscellaneous projects as needed
  • Investigate and recommend optimal shipping options, evaluate shipments and carriers, select the most cost-effective method of delivery
  • Manage the coordination and tracking of all incoming and outgoing product samples from carriers while ensuring Account Management team is aware of all sample movement
  • Organize storage room and work with sales for organization and sample purge process

Qualifications:

  • 2-3 years relevant experience required
  • Bachelor's degree in a business-related field, preferred
  • Demonstrated ability to operate in a cross-functional work environment
  • Strong project management skills
  • Extremely organized and driven to streamline processes
  • Excellent written and verbal communication skills
  • Experience coordinating projects with multiple teams
  • Ability to work in a fast-paced environment and multitask
  • Capability to react quickly and work on multiple projects simultaneously with short timelines
  • Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook

Physical Requirements:

  • Must be able to commute to the office in Manhattan 5 days a week
  • Normal work hours are usually Mon to Fri, 8:30am- 5:30pm. Flexibility with this schedule is available
  • May need to lift up to 20 lbs. occasionally, which includes moving/packing and unpacking of boxes and samples

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