Sample Coordinator
3 weeks ago
Mayzon Corp. Defunct is seeking a highly organized and detail-oriented Sample Coordinator to oversee the management of samples, including moving, packing/unpacking, tracking, organizing, and supporting teams in preparing for presentations and meetings.
Key Responsibilities:
- Track proto/sales samples and communicate any delays to the team
- Manage the distribution of samples while ensuring they reach their appropriate party/destination
- Identify opportunities to improve workflow, maximize utilization of company resources, and recommend the best course of action to leaders
- Support the preparation and logistics involved with client presentations
- Maintain a database of all samples to accurately track the location of product
- Create and manage timelines of samples for all programs
- Maintain inventory of samples, literature, catalog, etc.
- Provide administrative support to the team and manage miscellaneous projects as needed
- Investigate and recommend optimal shipping options, evaluate shipments and carriers, select the most cost-effective method of delivery
- Manage the coordination and tracking of all incoming and outgoing product samples from carriers while ensuring Account Management team is aware of all sample movement
- Organize storage room and work with sales for organization and sample purge process
Qualifications:
- 2-3 years relevant experience required
- Bachelor's degree in a business-related field, preferred
- Demonstrated ability to operate in a cross-functional work environment
- Strong project management skills
- Extremely organized and driven to streamline processes
- Excellent written and verbal communication skills
- Experience coordinating projects with multiple teams
- Ability to work in a fast-paced environment and multitask
- Capability to react quickly and work on multiple projects simultaneously with short timelines
- Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
Physical Requirements:
- Must be able to commute to the office in Manhattan 5 days a week
- Normal work hours are usually Mon to Fri, 8:30am- 5:30pm. Flexibility with this schedule is available
- May need to lift up to 20 lbs. occasionally, which includes moving/packing and unpacking of boxes and samples
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