Administrative Support Specialist

3 days ago

Clarkston, Michigan, United States GeorgiaGov Full time
Job Summary

The Georgia Department of Education is seeking an experienced Administrative Assistant to provide support to the School-level Superintendent. This role will involve executing administrative and operational duties, coordinating office activities, and maintaining confidentiality of sensitive information.

Key Responsibilities
  • Perform needs assessments and diverse office-related responsibilities
  • Coordinate and organize office activities and communications
  • Receive and greet visitors, and provide information to parents and the public
  • Screen correspondence and telephone calls for administrators and staff
  • Interpersonal skills using tact, patience, and courtesy
  • Maintain confidentiality of various aspects of school operation
  • Perform a wide variety of administrative work, including typing and word processing, proofreading, filing, and processing correspondence
  • Attend and participate in assigned meetings and training
  • Compose correspondence independently or with general instruction
  • Operate a variety of office equipment, including a copier, fax machine, and computer
  • Utilize basic computer functions, including Word, Excel, and PowerPoint
  • Input information into an assigned system and assure accuracy of input and output data
  • Perform assigned financial duties and maintain assigned financial records
  • Prepare and submit purchase orders and work orders as assigned
  • Compile information and prepare and maintain a variety of records and reports
  • Update and maintain multiple calendars and organize appointments and meetings
  • Track and order assigned school supplies
  • Update absence and timesheet information for assigned personnel
  • Provide training and work direction to assigned office personnel
  • Assist with registration duties as needed
  • Communicate with personnel and various outside agencies
  • Secure substitutes and orient them to the school site
  • Assist with planning school events and field trips
  • Monitor the front desk area and conduct comprehensive clerical research
  • Organize materials and resources for school presentations and conferences
  • Prepare memoranda, meeting notes, reports, and other documents
  • Provide administrative and clerical support to the school administrative team
  • Monitor and maintain office supplies and equipment
  • Administer basic first aid techniques
Preferred Qualifications
  • Two years of experience in general office or administrative experience
  • Associate degree in a related field and one year of experience in a similar setting
  • Bachelor's degree in a related field
  • Experience with Excel and all Microsoft applications
  • Experience with Concur, State of Georgia TeamWorks, Employee Self Service, Infinite Campus, and Canvas
  • ASL proficiency at 3+ or above as measured by the American Sign Language Proficiency Interview (ASLPI)

The Georgia Department of Education is an equal opportunity employer and does not discriminate on the basis of race, color, sex, national origin, disability, or age in its employment practices.

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