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About Spark Advisors
At Spark Advisors, we are dedicated to empowering independent Medicare brokers to achieve their business aspirations. The landscape for brokers is often hindered by outdated technology and insufficient support. Our innovative workflows and services are designed to facilitate significant growth for brokers.
In a short span of three years, we have collaborated with over 3,000 brokers and assisted more than 60,000 beneficiaries, establishing ourselves as the fastest-growing Medicare brokerage nationwide. Our partners appreciate our commitment, reflected in our impressive NPS of 91 and a client retention rate of 93%. Brokers who work with us have experienced an average growth exceeding 100%.
As we continue to expand, our diverse, remote-first team, which has grown from 40 to 60 members in the past year, brings expertise from top technology, healthcare, and insurance sectors. Recently, we secured a Series B funding round from esteemed investors who align with our vision.
Position: Executive Assistant | Contractor Part-Time
Role SummarySpark Advisors is seeking a skilled Executive Assistant to provide support to the Chief Executive Officer and Chief Product Officer. This role involves managing intricate schedules, organizing travel, and overseeing company meetings. The ideal candidate will have a proven track record of supporting multiple executives, possess exceptional organizational abilities, and excel at navigating complex scheduling challenges.
This position will initially be a contractor role at 20 hours per week, with the possibility of transitioning to full-time.
Key Responsibilities- Deliver comprehensive administrative assistance to the CEO and CPO, including calendar management, meeting scheduling, and travel coordination.
- Act as the primary liaison for internal and external communications on behalf of the executives, which includes drafting and refining correspondence and presentations.
- Prepare for meetings by organizing necessary documents, creating agendas, and documenting minutes while ensuring follow-up recaps are sent.
- Maintain accurate and accessible documentation for company-wide and significant meetings.
- Handle sensitive information with the highest level of confidentiality and professionalism.
- Foster and maintain positive relationships with key stakeholders, clients, and partners.
- Oversee employee recognition initiatives, including birthday gifts and anniversary acknowledgments.
- Demonstrated experience as an Executive Assistant or in a comparable administrative role, ideally supporting multiple executives.
- Exceptional organizational and time-management skills with the ability to prioritize effectively.
- Proven expertise in arranging travel logistics.
- Strong verbal and written communication abilities.
- High degree of discretion and professionalism in managing confidential information.
- Self-motivated with the ability to work independently.
- Excellent problem-solving skills and meticulous attention to detail.
- Availability to work Eastern Time Zone hours as required.
- Proficiency in Google Suite.
- Familiarity with software tools such as Slack, Zoom, and Greenhouse.
- Experience in a dynamic, high-growth environment.
- Background in event planning and coordination.
Our compensation structure is designed to be competitive within our industry and reflects our company's size. It is one component of a comprehensive package that includes equity, benefits, and additional opportunities at Spark. In compliance with applicable laws, we provide a reasonable estimate of the salary range for this role, which is influenced by various factors such as qualifications, experience, skillset, and internal equity considerations. The estimated salary range is as follows:
Base Salary: $40—$60 USD
Benefits: We value work-life balance and offer a remote-first approach that emphasizes flexibility while achieving ambitious goals.
- Paid Holidays: We believe in the importance of rest and recovery, providing ample paid time off.
- Flexible Remote Work: Work in a manner that suits your productivity, whether early or late.
- Medical & Dental Benefits: Comprehensive coverage for you and your family.
- Equity Opportunities: Share in the success of the team with meaningful equity allocations.
- Top-Quality Equipment: We provide the necessary tools, including a MacBook Pro and 4K monitors, to ensure you can perform at your best.
- Supportive Team Environment: Join a group of capable and caring individuals dedicated to mutual success.
- Remote Work Stipend: A monthly stipend to assist with home office expenses.
