Office Administrator III: Bilingual Support Specialist
7 days ago
In the Oakland Unified School District, we are seeking a skilled Office Administrator III to support our bilingual programs. This role is responsible for providing administrative assistance in an assigned area, requiring excellent communication skills and independent judgment.
About the RoleThe successful candidate will be fluent in oral and written communication in the target language and possess a strong understanding of specialized record-keeping techniques, proficient office procedures, computers, and other office equipment. The ideal candidate will have a proven ability to work cooperatively with others, meet District standards of professional attitude, and work independently with minimal direction.
Key Responsibilities- Coordinate communications, obtain and provide information, coordinate activities, and resolve issues and complaints.
- Independently compose correspondence in English and maintain records, analyze situations, and take appropriate action.
- Schedule meetings, conferences, and appointments, maintain calendars, reserve meeting sites, make travel arrangements, contact and confirm appointments and meetings, attend meetings, take minutes as necessary, prepare minutes, and summaries of action taken.
- Process administrative details not requiring immediate administrator attention, research, analyze, review, correct, and compile various information, verify data accuracy, completeness, and compliance with established procedures.
- Prepare and maintain various records, logs, and files, including confidential information, maintain confidentiality, operate a computer to enter, update, and access various records and information into various software programs, operate telephone systems, and other office equipment.
- Assign and direct the work of other employees as required, attend job-related meetings as assigned, and perform related duties as needed.
- Perform highly responsible, proficient, and complex administrative and office functions, requiring advanced initiative, organizational skills, technical problem-solving skills, and independent judgment, maintain office records, execute administrative policies.
- Assume primary responsibility for implementing designated activities and operations of the department, identify, plan, and implement office administrative procedures and policies as directed.
- Complete primary clerical assignments where knowledge, judgment, and discretion are critical, prepare reports and presentations using various technology and programs as assigned.
- Research and facilitate inquiries, refer inquiries to appropriate sources for consideration and action, coordinate, analyze, and organize office staff, operations, and procedures.
- Receive, process, facilitate, and disseminate information between school sites/departments and the general public, maintain confidentiality of sensitive information, ensure timely responses as necessary, monitor and record staff attendance, prepare school site/department attendance reports for payroll.
- Assist in monitoring the school site/department budget, prepare purchase requisitions, maintain equipment inventory, order equipment and other supplies, resolve invoice discrepancies, initiate, prepare, and submit budget revisions and corrections.
- Utilize personal and network computers for word processing, school site/departmental budget management, database management, and systems applications.
- Associate's Degree or equivalent education/experience.
- Two years of relevant experience for Administrative Assistant I, four years for Administrative Assistant II, and six years for Administrative Assistant III.
- Fluent in oral and written communication in the target language.
- District's test with 70% passing rate for Administrative Assistant I, 85% for Administrative Assistant II, and 90% for Administrative Assistant III, basic accounting, and pass District's bilingual test in designated language.
- Valid California Driver's License, employment eligibility including fingerprints, tuberculosis, and/or other employment clearance.
$60,000 - $80,000 per year, depending on qualifications and experience.
-
Administrative Support Specialist
6 days ago
Oakland, California, United States California Department of Education Full timeAbout the PositionWe are seeking a highly skilled and organized Administrative Assistant III: Bilingual Spanish to join our team at the California Department of Education. This is a critical role that requires exceptional communication skills, attention to detail, and the ability to work independently with minimal supervision.Job SummaryThe successful...
-
Administrative Support Specialist III
4 days ago
Oakland, California, United States Energy Solutions Full timeJob SummaryWe are seeking an experienced Administrative Facilities Partner II to join our Business Operations team in Chicago, IL. This role involves providing general support to the entire company with various administrative tasks, acting as the single point of contact for facility support, and partnering with the property manager to ensure the building is...
-
Administrative Support Specialist
7 days ago
Oakland, California, United States County of Alameda Full timeAbout the County of AlamedaThe Alameda County Social Services Agency is a dynamic organization dedicated to promoting the economic and social well-being of individuals, families, neighborhoods, and communities. With over 2,300 employees working together to serve the community, we are committed to providing excellent services and fostering partnerships with...
-
Administrative Support Coordinator
4 days ago
Oakland, California, United States Urban Montessori Full timeJob OverviewWe are seeking an experienced and highly organized Administrative Support Coordinator to join our team at Urban Montessori Charter School in Oakland, CA.About the RoleThe Administrative Support Coordinator will provide administrative support to the Operations team, Assistant Head of School, and Head of School. This role oversees day-to-day school...
-
Oakland, California, United States Samuel Merritt University Full timeWe are seeking an experienced Administrative Support Specialist to join our team at Samuel Merritt University. This is a full-time position that offers a competitive salary range of $23.21 ~ $30.17 per hour.About the RoleAs an Administrative Support Specialist, you will be responsible for providing administrative support to the BSN Program Director and...
-
Administrative Support Specialist
4 days ago
Oakland, California, United States Alameda Health System Full timeJob Title: Administrative Support SpecialistOverview:The Alameda Health System is seeking an experienced Administrative Support Specialist to join our team. This role will provide administrative support to various departments, coordinate projects, and maintain accurate records.Responsibilities:Coordinate purchasing activities, review requisitions for...
-
Administrative Support Specialist
2 days ago
Oakland, California, United States Pacific Rail Services Full timeAbout the RolePacific Rail Services is a leading provider of intermodal ramp services in the United States, handling over 8 million lifts per year. We are seeking an experienced Administrative Support Specialist to join our team.Job SummaryThe successful candidate will provide administrative support to managers and employees through various tasks, ensuring...
-
Administrative Support Specialist
2 weeks ago
Oakland, California, United States County of Alameda Full timeThe County of Alameda seeks a highly skilled and motivated Administrative Support Specialist to join our team. This exciting opportunity is ideal for an individual who is passionate about public service and possesses excellent administrative skills.About the JobWe are looking for a detail-oriented and organized professional to provide exceptional support to...
-
Oakland, California, United States Outsource Consulting Services, Inc Full timeJob OverviewWe are looking for a skilled Construction Administrative Support Specialist to join our team at OUTSOURCE Consulting Services, Inc. (OCSI.co). As an Assistant Construction Administrator, you will play a vital role in supporting our client in Oakland, CA.
-
Senior Legal Administrative Professional
6 days ago
Oakland, California, United States University of California - Office of the President Full timeJob OverviewThe University of California, Office of the President (UCOP) is seeking a skilled Legal Support Specialist 4 to join its team. As a critical member of our organization, you will provide expert support to attorneys and paralegals, ensuring seamless operations in our fast-paced environment.ResponsibilitiesYou will serve as a liaison between UC...
-
Technical Support Specialist III
7 days ago
Oakland, California, United States Public Health Institute Full timeJob SummarySeeking a skilled Technical Support Analyst III to provide software training and support to customers. The successful candidate will have advanced PC, server, and network troubleshooting skills, as well as excellent analytical and problem-solving abilities.Main ResponsibilitiesProvide software support to users of CNExT and CAS software.Conduct...
-
Office Administrator
3 days ago
Oakland, California, United States Pacific Rail Services Full timeAt Pacific Rail Services, we are seeking a highly organized and detail-oriented Office Administrator to join our team. This role is responsible for providing administrative support to our managers and employees.About the JobThis Administrative Assistant position is an entry-level opportunity where you will have the chance to learn and grow with our company....
-
Clerical Support Specialist
1 week ago
Oakland, California, United States Department of Industrial Relations Full timeOverviewThe Department of Industrial Relations seeks a skilled Clerical Support Specialist to join our team. As a key member of the clerical support staff, you will provide critical assistance to the Director's Office, ensuring seamless operations and exceptional customer service.Salary Range:$43,000 - $63,000 per annum, depending on experienceJob...
-
Administrative Support Professional
1 week ago
Oakland, California, United States City of Oakland California Full timeAbout the City of Oakland">The City of Oakland is a vibrant and diverse community with a long history of activism around issues of justice and equity. Our city has played a significant role in shaping social movements, from labor rights to civil rights. ">About the Job">We are seeking an Administrative Support Professional to join our team. This role will...
-
Front Office Coordinator
6 days ago
Oakland, California, United States Bonita House, Inc Full timeAbout Our AgencyBonita House, Inc. is a reputable nonprofit organization dedicated to providing social rehabilitation services to adults with co-occurring serious mental health and substance use disorders. With multiple sites in Alameda County, we strive to create a supportive environment for individuals to recover and achieve self-sufficiency.Job...
-
Attorney III
2 weeks ago
Oakland, California, United States Department of Transportation Full timeJob Description and DutiesThe Bay Area Legal Office (Oakland) is seeking a dynamic, motivated Attorney III/Attorney. Under the general direction of the Deputy Chief Counsel, Assistant Chief Counsel and/or Attorney Supervisor, the Attorney III studies, interprets and applies laws, court decisions and other authorities in the preparation of moderately...
-
Administrative Officer/Hybrid Position
2 weeks ago
Oakland, California, United States UC San Diego Full timeAbout the PositionThe Administrative Officer/Hybrid Position is a critical role within the University of California, San Diego's (UCSD) School of Medicine. This position will provide administrative support to the Vice Dean and Deans' Office teams, focusing on programmatic support and strategic planning. The successful candidate will have a strong background...
-
Oakland, California, United States BARTCA Full timeCompany OverviewBARTCA is a leading transportation organization in the Bay Area. Our mission is to provide efficient and reliable services to our customers. We are seeking a highly skilled Senior Administrative Analyst, AFSCME Specialist to join our team.SalaryThe estimated annual salary for this position is $116,530.67 - $151,489.49, based on location and...
-
Program Support Specialist
6 days ago
Oakland, California, United States The Salvation Army Full timeAbout the OpportunityJoin The Salvation Army team as a Program Support Specialist and make a meaningful impact in the lives of individuals seeking rehabilitation. This rewarding role is an excellent opportunity to leverage your organizational skills and dedication to support the success of our program.Key ResponsibilitiesMaintain accurate records and data...
-
Oakland, California, United States University of California - Office of the President Full timeJob OverviewJoin the esteemed University of California - Office of the President team as a Senior Legal Support Supervisor, where you will play a pivotal role in ensuring the smooth operation of our legal support services. This dynamic position requires exceptional leadership skills, extensive knowledge of legal terminology, and outstanding communication...
