Administrative Associate 3
5 days ago
The Administrative Associate 3 plays a crucial role in managing and coordinating administrative activities to achieve the primary goals of the faculty in the Department of Physiology at the University of Tennessee. This position serves as a backup to provide complex and confidential support to the Chairman of the Department, faculty, staff, and customers of the department.
Key Responsibilities- Coordinate activities related to the initial search, evaluation, selection, and hiring of new faculty.
- Collect and compile application packets, verify and obtain credentialing and licensure information, and assemble information for search committee review.
- Process accounts payable and receivables, including procurement card purchasing and reconciliation.
- Prepare reappointment letters and submit necessary paperwork.
- Submit letters of recommendation and required documentation for promotion.
- Procure supplies and materials to maintain the availability of required items for offices and multiple research laboratories according to UT policies and procedures.
- Order, enter purchase orders, receive, and track items.
- Coordinate with the Basic Science Administration's accounting staff to ensure all invoices are paid promptly.
- Assist with the annual space survey and equipment inventory processes.
- Collect biweekly and monthly leave reports; enter time into IRIS.
- Maintain details (travel, itineraries, etc...) of each seminar speaker.
MINIMUM REQUIREMENTS:
- High School Diploma or GED. (Associates Degree preferred).
- Four (4) years of administrative support experience; OR Associate's Degree and two (2) years of administrative support experience; OR Bachelor's Degree in lieu of experience. (Experience in medical or university setting.)
KNOWLEDGE, SKILLS, AND ABILITIES:
- Excellent interpersonal skills and the ability to communicate effectively and professionally.
- Skill in editing and organizational skills.
- Excellent written and oral communication skills.
- Ability to maintain confidentiality and make sound and good decisions.
- Ability to work independently and collaboratively.
- Excellent computer experience (Office Suite) and command of various software programs.
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