Senior Specialist, Accounts Payable
1 week ago
We are seeking a highly skilled Senior Specialist, Accounts Payable to join our team at QPS. As a key member of our finance department, you will be responsible for managing the day-to-day activities of the Accounts Payable team, ensuring timely and accurate processing of invoices and payments.
Key Responsibilities- Lead the AP month-end close process, preparing monthly liability accruals and miscellaneous schedules.
- Create and maintain vendor master records with correct approvals.
- Process vendor transactions, including invoices and credit memos, and file supporting documentation.
- Match invoices and purchase orders to receiving documents, ensuring accuracy and compliance with company policies.
- Review invoices and expense reports for proper documentation, accuracy, and approval prior to payment.
- Manage the AP inbox, filing transactions as necessary, and respond to vendor inquiries regarding payment status.
- Participate in vendor meetings and process pass-through costs in collaboration with the A/R department.
- Purchase kitchen and office supplies using cost containment strategies.
- Track delivered packages, secure backup documents, and contact recipients.
- Order Federal Express supplies and create online waybills for outgoing shipments.
- Process outgoing mail, including adding postage.
- Back up the reception desk as needed, answering phones, admitting visitors, and sorting mail.
- Combination of relevant education and experience, including a university degree in Accounting, Finance, or Business Administration.
- Four or more years of experience processing high-volume complex invoices, preferred.
- Great learning opportunities, especially for those new to the field, with support from seasoned professionals.
- Structured Career Ladders providing excellent growth opportunities based on personal aspirations.
- Bonuses and merit increases as part of the QPS total rewards approach, linked to individual, team, and company performance.
- Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance.
- Park-like setting in Newark, Delaware.
- Internal committees designed with the needs and enjoyment of QPS employees in mind.
QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer, committed to diversity and inclusion in the workplace.
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