Administrative Assistant

5 days ago


San Diego, California, United States Stephanie Coolidge Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stephanie Coolidge. As an Administrative Assistant, you will play a critical role in supporting our staff and management team by handling administrative tasks, managing schedules, and providing exceptional customer service.

Key Responsibilities
  • Manage and coordinate administrative tasks, including scheduling appointments, making travel arrangements, and preparing reports.
  • Provide administrative support to senior staff members, including preparing correspondence, making phone calls, and handling emails.
  • Develop and maintain accurate and up-to-date records, files, and databases.
  • Coordinate meetings, events, and conferences, including preparing agendas, making arrangements, and ensuring smooth execution.
  • Ensure the office is well-organized and equipped with necessary supplies, including ordering and maintaining inventory.
  • Provide exceptional customer service to internal and external clients, including responding to inquiries, resolving issues, and providing information.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 1-2 years of administrative experience, preferably in a fast-paced office environment.
  • Excellent communication, organizational, and time management skills.
  • Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
  • Ability to work independently and as part of a team, with a strong attention to detail and ability to multitask.
  • High level of discretion and confidentiality when handling sensitive information.


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