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Legal Administrative Assistant

2 months ago

Montgomery, Alabama, United States Career Personnel Full time
Job Overview

Career Personnel is looking for a dedicated professional to enhance our legal team.

Position Summary:

The Legal Administrative Assistant will play a crucial role in delivering thorough administrative and clerical support to our litigation attorneys and partners. This position requires exceptional organizational abilities, strong communication skills, and the capacity to juggle multiple responsibilities in a dynamic work environment.

Key Responsibilities:

  • Document Management: Create, edit, and format legal documents such as pleadings, motions, briefs, and discovery materials, ensuring precision and adherence to court regulations and timelines.
  • Case Organization: Organize and maintain case files, both electronic and physical, ensuring all documents are accurately filed and readily available when required.
  • Court Submissions: Facilitate both electronic and manual court submissions, ensuring timely filing of all documents in compliance with applicable court standards.
  • Appointment Coordination: Schedule and coordinate meetings, depositions, hearings, and court appearances, effectively managing the attorneys' schedules.
  • Written Communication: Draft, review, and manage various forms of correspondence, including emails, letters, and memos, ensuring clarity and professionalism.
  • Client Relations: Act as a point of contact between clients, courts, opposing counsel, and other relevant parties, managing inquiries and relaying information as necessary.
  • Financial Administration: Support billing activities, including time tracking, invoice preparation, and expense management.
  • Legal Research: Conduct preliminary legal research and gather pertinent information for cases under the supervision of attorneys.
  • General Office Duties: Perform standard office tasks, including answering phones, photocopying, scanning, and managing supply orders.

Qualifications:

  • Education: High school diploma or equivalent is required; an Associate's or Bachelor's degree in a relevant field is preferred.
  • Experience: A minimum of 3-5 years of experience as a legal administrative assistant or in a comparable role within a law firm.
  • Technical Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), legal document management systems, and electronic court filing platforms.