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Administrative Coordinator

2 months ago

Gary Indiana, United States Clean Earth Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Clean Earth. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Support Customer Service and Sales teams with administrative tasks, including reviewing manifests for accuracy and preparing billing documents.
  • Prepare and administer billing, organize and complete outbound trailer logs and accompanying spreadsheets.
  • File, fax, and open mail, serving as a backup when other office staff is absent.
  • Assist Sales and Field Technical Services with paperwork, invoicing, and customer communications.
  • Complete spreadsheets for trailer shipments and file manifests and spreadsheets by date, trailer, and destination.
  • Receive visitors, answer phone calls, check voicemail, and provide assistance or direct to the appropriate department or person.
  • Exercise discretion and interpretive judgment with outside vendors.
  • Provide administrative support, including faxing, filing, opening mail, and mailing packages via USPS, UPS, and FedEx.
Requirements

To be successful in this role, you will need to possess excellent organizational and communication skills, with the ability to work independently and as part of a team. You will also need to be proficient in administrative software and have a strong attention to detail.