Executive Assistant

3 weeks ago

North New Hyde Park, New York, United States Frontier Management (OR) Full time
Executive Assistant Job Summary

The Executive Assistant provides high-level administrative support to the executive team, ensuring efficient operation and effective management of the executive office.

Key Responsibilities:
  • Administrative Support: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  • Meeting Coordination: Schedule and coordinate meetings, conferences, and events, including logistics, catering, and technology setup.
  • Communication and Liaison: Serve as a primary point of contact between the executive and internal/external stakeholders.
  • Social Media Management: Develop and maintain a content calendar, create engaging posts that align with the executive's or organization's goals, and ensure consistent messaging across platforms.
  • Project Management: Assist with special projects, research, and initiatives as directed by the executive.
  • Office Management: Maintain and organize the executive office, ensuring a professional and efficient environment.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
  • Event Planning: Organize and coordinate company events, executive retreats, and other special functions.
Qualifications:
  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 5 years of experience as an executive assistant or in a similar role.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational, time management, and multitasking skills.
  • Exceptional written and verbal communication skills.
  • Ability to work independently and handle multiple priorities in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Professional demeanor and strong interpersonal skills.
  • Experience with project management tools and software is a plus.

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