Executive Support Specialist

2 weeks ago


Grand Rapids, Michigan, United States Partners In Action, Inc. Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our leadership team. The ideal candidate will have a strong background in providing high-level administrative support, with a focus on ensuring the smooth operation of our organization.

The Executive Assistant will work closely with our executive team to facilitate priorities, manage calendars, and handle correspondence. They will also be responsible for maintaining accurate records, performing minor accounting duties, and developing and maintaining office systems.

The successful candidate will have excellent communication and organizational skills, with the ability to work independently and prioritize tasks effectively. They will also be proficient in Microsoft Office and have a strong attention to detail.

Key Responsibilities

  • Provide administrative support to the executive team, including managing calendars, handling correspondence, and maintaining records.
  • Develop and maintain office systems, including data management and filing.
  • Perform minor accounting duties, including reconciliations and expense tracking.
  • Assist with staff assignment and client onboarding.
  • Build and maintain relationships with clients and internal team members.

Requirements

  • 3+ years of experience as an Executive Assistant or in a similar role.
  • Strong communication and organizational skills.
  • Proficient in Microsoft Office.
  • Ability to work independently and prioritize tasks effectively.


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