Administrative Support Specialist

4 weeks ago


Detroit, Michigan, United States Wayne County Government Full time
Job Summary

The Wayne County Government is seeking a highly skilled and detail-oriented Executive Assistant 2 to join its Facilities Management team. As a key member of the team, the successful candidate will provide administrative support to the Director of Facilities Management and Planning, as well as perform complex and specialized work in the areas of research, report preparation, and communication with stakeholders.

Key Responsibilities
  • Provide high-level administrative support to the Department Executives, including preparing reports, handling requests for information, and communicating with stakeholders.
  • Conduct research and prepare reports on various topics, including facilities management and planning.
  • Handle stakeholder requests for service, including communicating with stakeholders regarding work orders and taking notes at stakeholder meetings.
  • Perform clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, paying invoices, preparing contracts, and scheduling meetings.
  • Communicate with stakeholders and vendors, both written and orally.
  • Coordinate and conduct walkthroughs of county properties.

Requirements
  • High school diploma or equivalent.
  • Four years of professional experience reviewing, evaluating documents for accuracy, investigating various issues, technical writing, research analysis, and creating reports, spreadsheets, and presentations using Microsoft applications.
  • Two years of experience with customer service.
  • Two years or more experience with administrative work, ordering supplies, managing highly sensitive information, records management, and retention schedule.

About Wayne County Government

Wayne County Government is a diverse and inclusive organization that values culture, arts, and world-class amenities. We provide leadership that ensures the County operates efficiently, effectively, and responsibly. We are committed to building a stronger County through collaborations, innovation, and a clear focus on serving our residents.

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