Senior Administrative Assistant

10 hours ago


FL United States Charlotte County, FL Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at Charlotte County, FL. As a key member of our administrative staff, you will provide exceptional support to our department director and staff personnel, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support services, including screening calls, visitors, and mail, arranging conferences and meetings, and maintaining appointment schedules.
  • Answer and handle requests for information, and provide exceptional customer assistance, problem-solving, and complaint resolution.
  • Prepare department budget, research and compile data from files and other sources, compose memoranda, correspondence, and reports.
  • Maintain databases, process time and attendance records, and perform basic administrative duties, including written reports, memorandums, letters, and electronic correspondence.
  • Coordinate and monitor the activities of other employees in routine clerical operations.
Requirements
  • High school diploma or equivalent.
  • Three (3) years of experience in clerical or administrative work, preferably in an office setting.
  • Knowledge of departmental policies, plans, and procedures.
  • Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
  • Strong organization and time-management skills.
  • Analytical and research skills.
  • Skill in effective communication, both orally and in writing.
  • Skill in prioritizing and organizing work.
  • Ability to deal with multiple tasks simultaneously.
  • Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
  • Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures.
Working Conditions

This is a full-time position, and the work environment is relatively safe and secure. The position requires no exposure or risk related to physical and/or mental health and safety.

Charlotte County is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, minorities, and persons with disabilities are encouraged to apply.



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