Senior Administrative Assistant

5 hours ago

GA United States Emory HealthcareEmory University Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support the daily operations of our team. The successful candidate will provide administrative support to our investigator, ensuring the smooth operation of the research team and the TB Research Advancement Center (TRAC).

Key Responsibilities
  • Calendar Management: Effectively manage investigator's calendar, scheduling academic appointments, research meetings, and other engagements. Ensure that his schedule is optimized to maximize productivity.
  • Communication: Act as the primary point of contact between the investigator and internal/external stakeholders for scheduling meetings and events, including students, colleagues, staff, and research partners. Handle correspondence, emails, and phone calls regarding scheduling in a professional and confidential manner.
  • Meeting and Event Preparation: Assist in preparing agendas, materials, and presentations for academic and research meetings. When necessary, reserve rooms, collect RSVPs, order catering and coordinate with caterers, facilities and IT for room set-up. Attend meetings, take minutes, collect attendance information, and follow up on action items as required.
  • Travel Coordination: Arrange travel itineraries, accommodation, and logistics for academic conferences and research-related domestic and international travel. Monitor travel expenses and ensure adherence to budgetary guidelines.
  • Expense Management: Process expense reports and ensure timely reimbursement for the investigator's research expenses.
  • Document Management: Maintain accurate and organized records, documents, and research files. Assist with document drafting, editing, and proofreading as needed.
  • General Support: Undertake ad-hoc tasks and assignments as requested by the investigator and/or one of the Program Directors to facilitate academic and research endeavors.
Requirements
  • Bachelor's degree preferred.
  • Proven experience as an Administrative Assistant or in a similar role, ideally within an academic or research setting.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and relevant software.
  • Ability to multitask and prioritize effectively.
  • Discretion and trustworthiness in handling sensitive data and communications.
  • Strong problem-solving skills and attention to detail.

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