Site Administrative Assistant

1 day ago


TX United States The Staffing Resource Group Inc Full time
Sr Site Administrative Assistant

At The Staffing Resource Group Inc, we are seeking a highly skilled and experienced Sr Site Administrative Assistant to join our team. As a key member of our administrative team, you will provide exceptional support to our Senior Site Director and his/her direct reports, as well as coordinate administrative tasks for the Cell and Gene Technology Leadership and Houston Leadership Teams.

Key Responsibilities:
  • Provide administrative support to Senior Site Director and direct reports, including data entry, filing, scanning, and answering queries.
  • Coordinate administrative tasks for Cell and Gene Technology Leadership and Houston Leadership Teams, including scheduling, calendar appointments, and compiling information for meetings.
  • Welcoming and providing information to internal and external customers, vendors, or guests, either in person or by telephone, answering or directing inquiries, representing management, and maintaining relationships with other management and non-management personnel.
  • Completing follow-up conversations on project completion timelines with managers.
  • Collecting and distributing information, including scheduling, coordinating daily schedule, calendar appointments, compiling information for meetings, setting priorities.
  • Providing administrative support by entering, formatting, scanning, and printing information.
  • Completing special projects.
  • Maintaining timekeeping entries.
  • Scheduling travel arrangements and expense reports for Senior Management as needed.
Requirements:
  • Strong attention to detail and customer service skills.
  • Experience working with Executives/leadership.
  • Experience drafting and sending sitewide communications.
  • Highly proficient in all MS Office tools (Excel, PowerPoint, Access, Word, and Outlook).
  • Ability to arrange customer visits to the site, greeting/introducing, organizing the visit, organizing meeting lunches.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.


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