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Project Coordinator

2 months ago

Seattle, Washington, United States Professional Service Industries Full time
Project Specialist

Professional Service Industries, Inc. (Intertek-PSI) is a leading provider of assurance, testing, inspection, and consulting solutions in the civil and commercial industries. We are seeking a highly skilled Project Specialist to join our Building & Construction team in Seattle and the Northwest.

Key Responsibilities:
  • Attend client site meetings as necessary
  • Communicate effectively with clients and project teams
  • Familiarize yourself with the Project Quality Management Procedures (QMP)
  • Scan, download, and upload documents according to company procedure
  • Collect, register, and organize quality documents per the company's document control system
  • Review and update documents for maintenance and quality controls
  • Maintain confidentiality regarding sensitive documents
  • Establish and maintain record retention timelines
  • Guide and supervise data processing and systems analysis to ensure compliance with procedures
  • Outline and prioritize operational guidelines and deadlines of the control departments
  • Oversee receipt of emails and ftp files and provide Document control services
  • Assess completeness and accuracy of attached documents and prepare soft copies
  • Record files into Document Control System according to transmittal numbers, and disseminate according to matrix
  • Check promptness and approval of documents, and ensure their timely turn over
  • Assess and transmit documents as needed
  • Assess and manage records of project drawings and correspondence to field personnel
  • Resolve customer queries with the engineer
  • Supervise timely distribution of documents and execution of procedures
  • Supervise, track and issue documents and ensure documentation remains within compliance
  • Coordinate with clients on provision and revision of documentation when necessary
Requirements:
  • High School Diploma or Equivalent is required
  • 12+ years' experience in the QC/QA and Construction Materials Testing Industry is preferred
  • Ability to travel overnight
  • Thorough computer literacy and experience with document software such as Microsoft Office, SharePoint, Procore, or other cloud based document storage is preferred
  • Ability to work in fast-paced, multi-tasking environment with shifting priorities and demanding deadlines
  • Must be detail-oriented and able to effectively prioritize and organize workload, with efficient time management
  • Ability to communicate and interact effectively in verbal, written, and presentation formats
Certifications:
  • ICC Soils
  • ICC Reinforced Concrete
  • ICC Masonry
  • ICC Structural Steel and Bolting
  • NICET Soils and Concrete
  • ACI Field