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Financial Operations Manager

2 months ago

Oakland, California, United States First Place for Youth Full time
Job Overview

Join Our Mission: Are you committed to making a difference in the lives of young individuals? We are looking for dedicated professionals to empower and support youth, particularly those in foster care. Become a vital part of their journey towards independence and success by joining our team.

About Us: At First Place for Youth, we are a prominent non-profit organization focused on aiding foster youth as they transition into adulthood. Our mission emphasizes education, employment, and housing, ensuring that every young person has the chance to thrive and lead fulfilling lives. Our extensive programs are designed to help foster youth navigate the unique challenges they encounter, equipping them with the skills, confidence, and connections necessary for success.

Why Choose First Place for Youth:

  • Impactful Work: Play a crucial role in transforming the lives of young individuals nearing adulthood. Your contributions will help them overcome obstacles, achieve independence, and realize their dreams.
  • Innovative Environment: We embrace creativity and innovation, continually redefining the support we provide to foster youth. Your insights will be valued as we develop programs that shape brighter futures.
  • Supportive Culture: Experience a collaborative workplace where every team member is appreciated. Together, we strive to uplift youth, fostering professional growth through teamwork.
  • Comprehensive Benefits: We prioritize the well-being of our employees, offering a robust benefits package that includes health and wellness options, retirement plans, and more, allowing you to focus on your impactful work.
  • Diversity and Inclusion: We celebrate and promote diversity in all its forms, creating an inclusive workplace where every voice is heard and respected.

Position Summary: The Financial Operations Manager will oversee the organization's accounting functions, including month-end close processes, accounts payable, cash management, and payroll. We seek a strategic financial leader with a strong background in accounting and non-profit experience, capable of guiding a team of four.

Key Responsibilities:

Financial Oversight:

  • Manage all accounting operations, including accounts payable, banking, payroll, and general ledger activities.
  • Establish and maintain internal controls to ensure the integrity of financial transactions and compliance with regulations.
  • Oversee the month-end close process, ensuring accuracy and timeliness.
  • Ensure adherence to US GAAP and organizational accounting policies.
  • Monitor cost allocations for accurate billing of contracts and grants.
  • Reconcile balance sheet accounts monthly, ensuring current and valid balances.
  • Prepare financial reports for the Executive Team to assess the organization's financial health.

Audit Management:

  • Lead the annual fiscal audit, serving as the primary contact for auditors.
  • Collaborate with external auditors to prepare annual tax returns and ensure timely filings.
  • Oversee the annual audit of the 401k Plan.

Cash Flow Management:

  • Supervise the organization's cash flow, including short-term cash maintenance and investment of reserves.

Payroll and Benefits Administration:

  • Oversee payroll processing, ensuring compliance with organizational policies and regulations.
  • Act as the 401k plan administrator, partnering with the CFO to manage compliance and committee meetings.

Process Enhancement:

  • Lead the Finance team in identifying opportunities for process improvements and automation.
  • Document and develop scalable processes, ensuring cross-training among team members.

Team Leadership:

  • Recruit, train, and manage Finance team members, setting annual goals and maintaining accountability.
  • Provide ongoing coaching and development opportunities for team members.
  • Perform additional duties as assigned.

Qualifications:

  • Bachelor's degree in Accounting or Finance; CPA preferred.
  • 7-10 years of relevant accounting experience, with at least 5 years in a management role.
  • Experience in a non-profit setting and familiarity with government contracts is highly desirable.
  • Proven ability to implement new systems and processes to scale operations effectively.
  • Strong communication skills, capable of simplifying complex financial concepts.
  • Ability to collaborate across all organizational levels and with external stakeholders.

Benefits:

  • Generous vacation and sick leave policies.
  • Health insurance options with significant premium coverage.
  • Comprehensive dental and vision plans.
  • Paid parental leave and baby bonding leave.
  • 401(k) retirement savings plan with matching contributions.
  • Annual reimbursement for continuing education.
  • Paid sabbatical opportunities.

If you are passionate about supporting transition-age foster youth and want to contribute to a meaningful mission, we encourage you to explore opportunities with us. Together, we can empower youth to achieve their aspirations and build a brighter future.