Administrative Support Specialist

2 weeks ago


Albany, New York, United States Rose International Full time
Job Summary

Rose International is seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our administrative staff, you will provide critical support to our project managers and team members, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to project managers and team members, including answering phones, creating written materials, and processing paperwork and electronic records.
  • Handle sensitive documents and confidential information with discretion and maintain confidentiality.
  • Utilize Microsoft Office, including Word and Excel, to create spreadsheets, reports, and other documents as needed.
  • Manage user access to online application portals and communicate with potential applicants regarding access.
  • Prepare and review documents, including letters, memos, and reports, and ensure accuracy and attention to detail.
  • Monitor shared Outlook mailboxes, save documents electronically, and route to appropriate staff.
  • Perform other administrative duties as needed, including preparing correspondence, arranging conference calls, and scheduling meetings.
Requirements
  • At least two years' experience in a fast-paced office environment performing support staff tasks.
  • Experience handling sensitive documents and confidential information with discretion.
  • Strong organizational and communication skills, with the ability to work effectively with team members and project managers.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to work independently and as part of a team, with a high level of trustworthiness.
Benefits

Rose International offers a competitive salary and benefits package, including [insert benefits here]. For more information, please visit our website.

Rose International is an Equal Opportunity Employer and welcomes applications from diverse candidates. If you need assistance with the application process, please contact our HR Department.



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