Legal Secretary

5 days ago

Washington, United States Turn2Partners Full time

Overview

Our client is seeking to add a Legal Secretary / Client Coordinator to their dynamic team in Washington, D.C..


Key Responsibilities:

  • Provide comprehensive administrative and secretarial support to a legal team of six or more attorneys, ensuring smooth operations and top-tier service for internal teams, clients, and stakeholders.
  • During the summer months, assist with Summit meetings and client site visits, handling an increased volume of expense reimbursements and related tasks.
  • Support attorneys with client-facing tasks, including phone support, document preparation, matter initiation, client intake, time entry, and billing.
  • Effectively manage workload by proactively communicating with attorneys, seeking guidance when needed, and ensuring tasks are completed on time and meet quality standards.
  • Prepare and process mailings, internal paperwork, and forms such as expense reimbursements and courier vouchers.
  • Organize and coordinate meetings and events, arrange travel, book conference rooms, and order catering as required. Serve as the primary point of contact for guests on behalf of attorneys.
  • Proofread, edit, and manage legal documents, including redlines and tables of contents.
  • Provide flexible support, including relief for reception duties and backup administrative assistance to other teams as needed.
  • Adhere to firm policies and procedures, assisting with the onboarding of new staff members.


Must-Have Qualifications:

  • 3-5 years of relevant experience, with a strong understanding of client billing cycles, time entry, and relevant programs.
  • Ability to multitask and thrive under pressure, managing a high volume of emails per day while working on multiple cases simultaneously.
  • Proficiency in Microsoft Office Suite, including Excel (essential for billing). Experience with MS Suite Tracker and Planner is beneficial.
  • Experience with attorney time entry and Adobe is essential.


Essential Skills:

  • Excellent Communication: Strong verbal and written communication skills are a must, particularly when interacting with high-profile clients.
  • Proactive Approach: Ability to identify gaps and actively seek missing information when supporting attorneys.
  • Tech-Savvy and Organized: Comfortable with technology and highly organized, especially in managing heavy documentation, including both physical and electronic filing systems.
  • Collaborative Team Player: Ability to work well within a fast-paced team environment, maintaining professionalism even under pressure.
  • Adaptable and Friendly: Must be adaptable to changing priorities, with a friendly, professional demeanor. Willing to go the extra mile to meet the team’s needs.
  • Effective Prioritization: Must excel at managing multiple tasks and competing priorities, remaining calm under pressure and staying organized while handling a high volume of tasks.

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