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Administrative Support Specialist
2 months ago
We are seeking an exceptional individual to join our Administration Team for a large banking client. The successful candidate will be comfortable interacting with all levels of employees throughout the organization in a fast-paced environment.
Key Responsibilities- Assist with internal/external meetings by coordinating calendar invites, distributing meeting materials and follow-up notes
- Support travel arrangements, conference registration, and complete expense reports for SVP, Directors, Managers, and Analysts in the Real Estate Department
- Generate reports, take notes, and create action item lists for all RE meetings, including client and Deal Team calls
- Maintain Lucernex support and maintenance, including site creation, document uploads, milestones, and special report creation
- Prepare REC memos with Proforma information for each REC project/Capital Release
- Notify internal/external partners of REC outcomes and maintain a library of REC approved deals and associated client approvals
- Coordinate GRREP registration for trade shows and conferences, including booths/exhibitions, shipping of materials, and corporate gifts, as well as hotel and travel arrangements
- Schedule interviews, arrange travel, and coordinate new hire information with IT and HR
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Insight Global's Workforce Privacy Policy.
