PROCUREMENT ASSOCIATE

2 weeks ago


San Antonio, Texas, United States Southwest Research Institute Full time
About Us:

The Services Division is dedicated to facilitating support through the issuance of Services Purchase Orders to vendors, ensuring alignment with our organizational terms and conditions.

Key Responsibilities:
  • Engage in the solicitation, negotiation, awarding, and management of service Purchase Orders essential for both organizational and project-specific requirements.
  • Conduct comprehensive market research and perform cost/price evaluations.
  • Ensure procurement of services at equitable prices, accompanied by thorough documentation to substantiate purchases.
  • Assist in overseeing vendor performance and the successful execution of contracted obligations, addressing issues as they arise.
  • Collaborate with internal stakeholders to comprehend their sourcing requirements, execute market research, and support the procurement strategy in adherence to relevant regulations.
  • Execute duties in compliance with established purchasing policies, accounting standards, and federal regulations.
Daily and Monthly Tasks:
  • Assess purchase requisitions for precision and completeness.
  • Issue requests for proposals as needed, following organizational protocols.
  • Conduct supplier sourcing as required.
  • Create and maintain vendor profiles and contact details.
  • Evaluate vendor proposals through careful review and analysis.
  • Collaborate with suppliers to gather necessary documentation demonstrating fair pricing.
  • Negotiate terms, pricing, and delivery schedules in alignment with requestor objectives.
  • Review and refine purchase requisitions to ensure clarity and adequacy based on the defined needs.
  • Prepare and maintain essential documentation for all purchases, ensuring compliance with organizational policies.
  • Facilitate the execution of Purchase Orders and related documents in accordance with regulatory requirements.
  • Effectively manage issues and conflicts with suppliers.
  • Ensure supplier compliance with industry standards and quality benchmarks.
  • Perform additional duties as assigned.
Qualifications:
  • A Bachelor’s degree in Business or a related field, complemented by relevant experience.
  • 0-3 years of experience in managing and justifying Services Purchase Orders, conducting market research, and documenting analysis results.
  • 0-3 years of strong interpersonal and communication skills; direct purchasing experience is advantageous. A proactive, detail-oriented approach is essential.
  • 0-3 years of familiarity with Federal Acquisition Regulation (FAR) and current knowledge of Defense Contract Audit Agency (DCAA) requirements. Experience in price or cost analysis is preferred.
  • Proficiency in MS Office, particularly Excel and Word, along with a solid understanding of business practices. Strong analytical and problem-solving abilities are necessary.
  • A valid driver’s license is required.


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