Financial Operations Specialist

2 weeks ago

Charleston Air Force Base, United States Air Mobility Command Full time

Position Overview:
This role is situated within the Resource Management Office. The work schedule will be tailored to meet the operational needs of the office.

Responsibilities include executing accounting functions utilizing double-entry accrual accounting techniques. The incumbent will assist in validating and monitoring daily submissions of accounting documents to ensure the completeness and accuracy of information prior to approval within the Non-Appropriated Fund Data Interface System (NAFDIS).

The Accounting Liaison is tasked with reviewing accounting strings and confirming the accuracy of figures entered by various activities before endorsing and forwarding them to the Shared Service Center (SSC).

This role also involves verifying that disbursement requests submitted manually by activities are accurate and that necessary backup documentation is provided promptly. The incumbent will research and implement all required corrections to financial statements by submitting General Ledger Accounting Forms (GLAFs) within the system.

Additionally, the role includes collecting, tracking, and archiving all hard copies of daily business documents. The incumbent will address inquiries from both the SSC and the Accounting Office, and will submit inquiries to the SSC on behalf of activities as needed to reconcile or resolve discrepancies, ensuring timely responses to avoid escalation.

Responsibilities also include submitting proof of receipt and other documents requested by the SSC to facilitate vendor payments and ensure compliance with prompt payment requirements.

The incumbent will reconcile necessary balance sheet subsidiary records on a monthly basis with general ledger control accounts.

Conducting training sessions on Point of Sale (POS) systems such as Aloha and Qubica, as well as the Non-Appropriated Resale Inventory System (NAFRIS), is also part of the role.

Other duties include posting utility and other established accruals, outstanding orders, capital requirements, lodging assessments, travel reimbursements, utility payments, and other routine monthly transactions necessary for general ledger posting.

The role also involves processing petty cash disbursements and replenishments, as well as assisting with the submission of prepaids, property, and transfer forms.

The incumbent is expected to keep the supervisor informed of any inappropriate transactions, delays in daily paperwork submissions, and missing documents by maintaining an error log.

This position is regarded as one of trust.

Qualifications:
Open to all applicants. Candidates will be evaluated based on their qualifications and any applicable preferences.

Eligibility will be determined based on the information provided in the application and supporting documentation.

To qualify, candidates must possess at least two years of experience in accounting, demonstrating a comprehensive understanding of fund accounting methods, procedures, and techniques used in maintaining and analyzing various accounts.

Applicants should be able to interpret financial reports and possess knowledge of relevant regulations and guidelines to apply them in diverse accounting scenarios.

Proficiency in operating a computer and utilizing Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook is required. Strong writing skills for report preparation are also necessary.

Alternatively, candidates may qualify with at least nine accredited semester hours in accounting or finance in lieu of two years of accounting experience.


Additional Information:
Candidates must meet all qualification, eligibility, and background requirements for this position. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three or more consecutive years immediately preceding the start of Federal affiliation are eligible. Male applicants born after December 31, 1959 must be registered for Selective Service. Direct deposit is mandatory.

Successful completion of an employment verification (E-Verify) check is required. A probationary period may be necessary, and pre-employment requirements must be satisfactorily met prior to entrance on duty.

This is a Nonappropriated Fund (NAF) position supporting Morale, Welfare, and Recreation (MWR) activities.

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