Administrative Support Specialist
4 weeks ago
About the Role:
The Receptionist will be responsible for the operation of the front reception area, including answering telephone calls, directing calls, supply ordering, and coordination of incoming and outgoing mail and shipments. This role will provide administrative and clerical support to the Accounting Department, Director of Resident Engagement and Development, and Office Manager.
Key Responsibilities:
- Answer telephones promptly and direct calls appropriately.
- Greet visitors and direct them to the appropriate person.
- Sort incoming mail and distribute it.
- Maintain and distribute facility directories and telephone listings.
- Maintain and order office supplies, copy paper, kitchen supplies, mailing labels, and delivery service supplies.
- Place service calls for copiers and postage machines.
- Maintain a postage balance in the postage meter and change the date on the meter daily.
Requirements:
- Assume responsibility for designated clerical and receptionist duties at the front desk.
- Receive incoming telephone calls, screen for correct transfer, and connect with the appropriate party.
- Greet and direct visitors, greet, screen, and direct salespersons as advised.
- Monitor for building safety and initiate emergency response when necessary.
- Coordinate with the maintenance department to ensure the building is properly maintained.
- Receive, sort, and forward incoming mail; receive and route package deliveries.
About Senior Community Care of Kentucky - PACE:
Senior Community Care of Kentucky - PACE is part of Volunteers of America National Services, which serves as the Housing and Healthcare affiliate of the Volunteers of America parent organization. Our employees said their work has a special meaning: this is not 'just a job'. Create happiness for those who need it. Join us today to make a difference in the lives of others.
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