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Executive Administrative Coordinator
2 months ago
Job Title: Administrative Assistant
As an Administrative Assistant at Native Directions Inc, you will be integral in delivering vital administrative assistance to the leadership team, ensuring the organization runs smoothly. Your role encompasses a variety of tasks, including managing schedules, organizing meetings and events, handling communications, and supporting various projects and initiatives.
EMPLOYEE BENEFITS- 401(k) plan
- Home office allowance
- Professional development opportunities
Our recruitment process prioritizes Native American candidates who are equally qualified for the position. Applicants seeking Indian preference must provide proof of Indian eligibility.
KEY RESPONSIBILITIES- Schedule Management: Oversee executive calendars, arrange appointments, meetings, and travel plans, and proactively resolve scheduling conflicts.
- Meeting Facilitation: Develop agendas, materials, and presentations for meetings, coordinate logistics, and follow up on assigned tasks.
- Communication Oversight: Manage incoming calls and emails, respond to inquiries, and uphold confidentiality.
- Document Creation: Prepare and format documents, reports, and correspondence with precision and professionalism.
- Project Assistance: Support special projects, conduct research, perform data analysis, and coordinate with stakeholders.
- Relationship Building: Foster positive connections with staff, board members, donors, and partners.
- Office Administration: Assist with administrative tasks, including supply ordering and record maintenance.
- Executive Assistance: Provide additional support to executives as required.
- Associate's or Bachelor's degree preferred.
- At least 5 years of experience in executive support or office administration.
- Exceptional organizational and time management abilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and scheduling tools.
- Detail-oriented with a focus on accuracy in data management.
- Proactive and resourceful in problem-solving.
- Commitment to social justice and equity.
- Experience working with Native American communities is a plus.
This position offers flexible work-from-home arrangements.
