Part-Time Document Scanning Clerk

4 weeks ago


Memphis, Tennessee, United States The Tennessee Board of Regents Full time

Job Summary: The Document Scanning Clerk is a part-time, temporary position responsible for collecting, reviewing, scanning, and organizing documents. This role involves converting a high-volume of paper files to electronic files in cloud storage.

Key Responsibilities:

  • Create a workflow to manage the high-volume conversion project using an in-depth understanding of proper document retrieval, handling, and destruction of documents that contain personal and protected information.
  • Order files from offsite storage and other locations in preparation for scanning. Receive and process incoming files from internal teams.
  • Organize and scan files for electronic storage; ensure each file is readable and scanned completely.
  • Ensure files are properly classified, named, and saved in corresponding drives.
  • Ensure confidentiality and discretion at all times.
  • Keep a record of documents retrieved, scanned, saved, and destroyed.
  • Provide administrative assistance when needed.

Requirements:

  • High school diploma or equivalent.

Working Conditions:

The employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

About the Role: This position is ideal for individuals who are detail-oriented, able to maintain confidentiality, and willing to learn and take guidance from others. The successful candidate will be a team player who is able to interact with all levels of the Southwest community.



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