Part-Time Document Scanning Clerk

1 month ago


Memphis, Tennessee, United States The Tennessee Board of Regents Full time
Job Title: Part-Time Document Scanning Clerk

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access institution. We offer over 100 programs and 20 technical certificate programs across 6 campuses/centers.

Job Summary

The Document Scanning Clerk is a part-time, temporary position responsible for collecting, reviewing, scanning, and organizing documents. This role involves converting high-volume paper files to electronic files in cloud storage.

Key Responsibilities
  • Create a workflow to manage the high-volume conversion project, ensuring proper document retrieval, handling, and destruction of sensitive information.
  • Order files from offsite storage and process incoming files from internal teams.
  • Organize and scan files for electronic storage, ensuring readability and completeness.
  • Classify, name, and save files in corresponding drives, maintaining confidentiality and discretion.
  • Keep records of documents retrieved, scanned, saved, and destroyed.
  • Provide administrative assistance as needed.
Requirements
  • High school diploma or equivalent.
Working Conditions

This role requires regular sitting, using hands to handle documents, and talking or hearing. The employee may occasionally stand, reach, or stoop. Specific vision abilities include close vision.

Knowledge, Skills, and Abilities
  • Ability to work as a team player.
  • Willingness to learn and take guidance from others.
  • Effective communication skills.
  • Attention to detail.
  • Ability to maintain confidentiality.

The intent of this job description is to provide a representation of the types of duties and responsibilities associated with this title. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

  • Resume
  • Cover letter
  • Unofficial Transcripts

A summary of our benefits can be found below:

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.



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