Estimating & Construction Coordinator

2 months ago

Louisville, Kentucky, United States Excel Services Inc Full time
About Excel Services Inc.

We are a full-service Electrical, Mechanical, Plumbing, and Technology Design/Build, Contracting and Maintenance firm based in Louisville, Kentucky.

Our core values of teamwork, integrity, and innovation instill confidence and satisfaction in everything we do, while our multidisciplinary model assures you the very best integrated thinking on every project.

Job Description

We are seeking a highly organized and detail-oriented Estimating & Construction Assistant to provide support to our Estimating and Construction Operations team.

Key Responsibilities:
  • Office Administration:
    • Assist the VP of Construction and VP of Estimating with executive duties such as team correspondence, team presentations, meeting arrangements, and scheduling.
    • Maintain and update Estimating and Construction area office supplies. Report any needs to the Office Manager.
    • Input and maintain data in various software systems (BuildOps, MS Office, Paylocity, etc)
    • Develop and implement office procedures and systems to enhance efficiency and organization.
    • Assist with preparation and coordination of company events, meetings, and training sessions.
  • Construction Project Support:
    • Assist project managers with documentation including contracts, change orders, project files, RFI's, material submittals, and schedules.
    • Coordinate with subcontractors and vendors to schedule meetings, manage documentation, and ensure timely delivery of materials and/or services.
    • Generate and distribute reports related to project status, financials, and administrative tasks.
  • Estimating Support:
    • Assist estimators with bid documentation including bid forms, bid bonds, RFI's, and other bid documents
    • Coordinate with subcontractors and vendors to ensure timely delivery of proposals and documentation
    • Generate and distribute reports related to bid opportunities, bid results, and administrative tasks.
  • Client & Team Interaction:
    • Serve as the first point of contact for the Estimating and Construction team for clients and visitors, providing a professional and welcoming experience.
    • Facilitate communications between clients, vendors, and internal teams to resolve issues and ensure smooth operations.
  • Continuous Improvement:
    • Identify opportunities for process improvement and operational efficiency, implementing best practices to enhance the overall performance of the estimating and construction operations.
Requirements:
  • Qualities:
    • Excellent communication and interpersonal skills are required (oral, written, and presentation)
    • Creative problem solver with exceptional follow-through and attention to detail skills.
    • Works well in a team-oriented environment
    • Strong work ethic with a high amount of personal ownership of their work.
    • Ability to take the initiative and have a proactive approach to solving problems with minimal supervision
    • Enjoys a fast-paced and frequently changing environment, able to be responsive to multiple details and multiple tasks while minimizing errors
    • Organized in the approach of work execution and handling multiple tasks effectively
  • Minimum Qualifications:
    • High School Diploma, GED, or equivalent
    • Possession of valid driver's license with a good record of driving

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