Medical Office Specialist
3 weeks ago
Key Responsibilities:
- Manage complex calendars, coordinate meetings, and prepare agenda materials.
- Prioritize and address inquiries, resolving scheduling conflicts and recommending operational improvements.
- Arrange conference rooms, audiovisual setups, and refreshments independently.
- Manage incoming calls, providing answers and resolutions or routing them to the appropriate contacts.
- Handle both electronic and paper correspondence, assessing, routing, and following up as needed.
- Serve as a primary contact for departmental information, responding to inquiries in a timely, professional manner.
- Coordinate multifaceted travel arrangements, compiling detailed itineraries for conferences and meetings.
- Organize events, including conferences, dinner meetings, and social gatherings.
- Utilize software tools to create complex charts, spreadsheets, presentations, and reports.
- Research, compile, and prepare data and presentations for leadership.
- Track and summarize financial reports, monitor expenditures, and support budget development.
Qualifications:
- Associate's degree or equivalent experience; Bachelor's degree in Business or Communications is preferred.
- Minimum of 3 years in an administrative role, ideally supporting an executive or organizational leader.
- Proficiency with office software, including advanced document and data management.
- Strong organizational and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information with care.
- Excellent interpersonal and communication skills.
The estimated salary for this position is around $55,000 - $70,000 annually.
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