Medical Office Specialist

3 weeks ago


Milwaukee, Wisconsin, United States Division 10 Personnel Full time
About the Medical Office Specialist RoleWe are seeking a highly organized and detail-oriented Medical Office Specialist to join our team at Division 10 Personnel. In this dynamic role, you will handle a wide range of administrative tasks, from managing calendars to coordinating meetings and events.

Key Responsibilities:

  • Manage complex calendars, coordinate meetings, and prepare agenda materials.
  • Prioritize and address inquiries, resolving scheduling conflicts and recommending operational improvements.
  • Arrange conference rooms, audiovisual setups, and refreshments independently.
  • Manage incoming calls, providing answers and resolutions or routing them to the appropriate contacts.
  • Handle both electronic and paper correspondence, assessing, routing, and following up as needed.
  • Serve as a primary contact for departmental information, responding to inquiries in a timely, professional manner.
  • Coordinate multifaceted travel arrangements, compiling detailed itineraries for conferences and meetings.
  • Organize events, including conferences, dinner meetings, and social gatherings.
  • Utilize software tools to create complex charts, spreadsheets, presentations, and reports.
  • Research, compile, and prepare data and presentations for leadership.
  • Track and summarize financial reports, monitor expenditures, and support budget development.

Qualifications:

  • Associate's degree or equivalent experience; Bachelor's degree in Business or Communications is preferred.
  • Minimum of 3 years in an administrative role, ideally supporting an executive or organizational leader.
  • Proficiency with office software, including advanced document and data management.
  • Strong organizational and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information with care.
  • Excellent interpersonal and communication skills.

The estimated salary for this position is around $55,000 - $70,000 annually.



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