Administrative Support Specialist
4 hours ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MasTec Advanced Technologies.
Job SummaryThe successful candidate will provide administrative support to our site and regional operations, ensuring efficient and effective business operations. This role involves providing administrative assistance directly to the office and field teams.
- Process payroll timesheets in a timely manner to ensure employees receive their pay on time and capture revenue accurately.
- Maintain an organized filing system with current and easily retrievable documentation.
- Support vendor relations, including purchase orders, payment of invoices, new vendor setup, and issue resolution.
- Verify invoices for accuracy and completeness before processing.
- Enter invoices from the field and assist the billing team as needed.
- Handle daily calls, emails, and correspondence, routing inquiries and requests to the appropriate team members for response.
- Provide customer service and support employees with tasks related to customer requests.
- Track paperwork, process new work or projects, update project status, complete CUs, create invoices, and maintain a detailed record of start and end dates.
- Organize and coordinate staff meetings, prepare materials, and follow up on action items.
- Respond promptly to requests from Resource Management and Field Operations.
- Maintain safe working conditions by adhering to safety practices.
- Prepare and submit new hire documentation according to company policy.
- Submit expense reports weekly, including traveling technicians and new hires.
- Assist other office support employees as required and coordinate special projects.
This is a fantastic opportunity to join our dynamic team and contribute to our success.
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Miami, Florida, United States Business Support Services of Salem Full timeJob Title: Senior Court Reporter and Administrative Support Specialist">About Business Support Services of Salem:">We are a leading provider of business support services, dedicated to delivering exceptional results for our clients. Our team is comprised of highly skilled professionals who share a passion for excellence and a commitment to customer...
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Administrative Support Specialist
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Miami, United States ASR GroupDomino Sugar Full timeJob Title: Administrative Support SpecialistLocation: Miami, FloridaWe are seeking an experienced Administrative Support Specialist to join our team in Miami, Florida. The successful candidate will provide administrative support to the Finance department and serve as a liaison between departments.The estimated annual salary for this position is...
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Administrative Support Specialist
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Miami, United States KW Property Management & Consulting Full time**Job Title:** Administrative Support Specialist**About KW Property Management & Consulting:We are a leading provider of property management and consulting services. Our team is dedicated to delivering exceptional results for our clients.**Job Summary:** We are seeking an experienced Administrative Support Specialist to join our team. The successful...
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Administrative Support Specialist
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Miami, Florida, United States Unity Health and Rehabilitation Center Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Unity Health and Rehabilitation Center.Job DescriptionThe successful candidate will be responsible for providing administrative support to our administrative staff, as well as acting as a liaison between departments. Key responsibilities...
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Administrative Support Specialist
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Miami, Florida, United States Tier One Services, Inc Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Tier 1, a leading staffing agency. As a key member of our operations team, you will provide exceptional administrative support, ensuring the smooth operation of our office.
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Administrative Support Specialist
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Miami, United States PrideStaff Full timePrideStaff is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the accuracy and efficiency of our data entry processes.The ideal candidate will have excellent communication skills, both written and verbal, and be able to work...
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Administrative Support Specialist
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Miami, Florida, United States FS-Curtis Full timeJob OverviewFS-Curtis is seeking an experienced Administrative Support Specialist to join our Service department. This role will provide critical support for the coordination, monitoring, and improvement of field service activities.
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Administrative Support Specialist
2 weeks ago
Miami, Florida, United States University of Miami Miller School of Medicine Full timeJob SummaryThe University of Miami is currently looking for a talented Administrative Support Specialist to work in our Miami, FL location. This full-time position involves performing a variety of clerical functions and office support activities to ensure the smooth operation of our office.
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Administrative Law Support Specialist
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Miami, Florida, United States National Law Firm Full timeJob Title: Administrative Law Support SpecialistWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Law Support Specialist at our National Law Firm in Miami.About the RoleThis is an excellent opportunity for a skilled administrative professional to provide critical support to our attorneys. As an...
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Administrative Support Specialist
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Miami, Florida, United States All State Contractors Full timeJob OverviewAll State Contractors is seeking a highly skilled Administrative Support Specialist to join our team.The ideal candidate will possess excellent organizational and communication skills, with experience in administrative support roles.Salary & BenefitsWe offer a competitive salary of $22.50 per hour, with no benefits package available at this...
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Administrative Support Specialist
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Miami, United States Midway Ford Miami Full timeJob OverviewWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Midway Ford Miami. As a key member of our front desk, you will be the first point of contact for our customers and will play a critical role in ensuring their positive experience.
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Administrative Support Specialist
4 hours ago
Miami, United States Workoo Technologies Full timeWe are seeking a highly organized and detail-focused individual to fill the role of Administrative Support Specialist at Workoo Technologies. As a key member of our team, you will be responsible for ensuring the smooth operation of our administrative processes, including data entry, filing, and correspondence management.Job Overview:This is a dynamic and...
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Administrative Support Specialist
2 weeks ago
Miami, United States True North Classical Academy Full timeAre you a detail-oriented and organized professional with a passion for education? True North is seeking an Administrative Support Specialist to play a pivotal role in ensuring the smooth operation of our school. This position supports various aspects of administration, family communication, event coordination, and student services. Why Work at True North?...
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Administrative Support Specialist
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Miami, Florida, United States Hamilton & Miller PA Full timeJob OverviewWe are seeking an exceptional Administrative Support Specialist to join our team at Hamilton & Miller PA in Florida.This role will support the Human Resources Department, ensuring seamless day-to-day operations and contributing to a productive work environment.About the RoleThe successful candidate will be responsible for assisting in processing...
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High-Level Administrative Support Specialist
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miami, United States Career Group Full timeOur client, a prominent Hedge Fund within the Career Group, is seeking an experienced High-Level Administrative Support Specialist to provide expert support to their office and CEO. The ideal candidate will possess a strong background in executive administration, with a minimum of 3-5 years of experience.A bachelor's degree is required, and experience...
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Administrative Support Specialist IV
2 weeks ago
Miami Beach, Florida, United States City of Miami Beach Full timeWe are seeking a highly skilled Administrative Support Specialist IV to join our team at the City of Miami Beach. This is an exciting opportunity to work in a dynamic and fast-paced environment, providing administrative support to various departments and staff members.Job SummaryThe Administrative Support Specialist IV will perform a variety of responsible...
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Senior Administrative Support Specialist
2 weeks ago
miami, United States Career Group Full timeAt Career Group, we are seeking an exceptional Senior Administrative Support Specialist to join our team in Miami Beach. As a key member of our organization, you will provide administrative support to our Portfolio Manager and collaborate with our NYC-based teams.About the Role:We are looking for a highly organized and resourceful individual who can...
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Administrative Support Specialist III
2 weeks ago
Miami Shores, Florida, United States Barry University Full timeJob Description:We are seeking a highly organized and detail-oriented Administrative Support Specialist III to join our team at Barry University. The successful candidate will provide general office management and support to the Chair, Assistant to the Chair, and Fine Art faculty.Responsibilities:- Provide administrative support to the Chair, Assistant to...
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Miami, Florida, United States Swipejobs Full timeJob OverviewWe are seeking a highly organized and detail-oriented Office Management and Administrative Support Specialist to join our team at Swipejobs.This is a full-time position offering a competitive hourly rate of $29.0/hr.Key ResponsibilitiesManage and distribute information within the office, including answering phones and taking memos.Maintain files...
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Miami, Florida, United States Rally Club Full timeJob OverviewWe are seeking a highly organized and proactive Administrative Support Specialist to play a key role in our growing team at the Rally Club. This dynamic individual will be responsible for providing exceptional support to our high-level executive, ensuring seamless day-to-day operations and contributing to the success of our organization.