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Executive Office Coordinator

2 months ago

Rancho Palos Verdes, California, United States The Everest Search Group Full time

COMPANY

The Everest Search Group has been a leading executive recruiting firm for three decades, partnering with both national and global clients across various sectors including Transportation, Third Party Logistics, Mass Retail, Apparel, Consumer Products, and Consumer Packaged Goods.

LOCATION

Remote

JOB DESCRIPTION

The Administrative Operations Manager will oversee a range of administrative functions while providing support to Account Executives (AEs) and/or the CEO on diverse projects and tasks. The ideal candidate should possess a people-centric approach, high energy levels, a strong sense of urgency, and exceptional multitasking capabilities.

Key Responsibilities Include:

  • Managing content on LinkedIn, maintaining company databases, and overseeing multiple company websites
  • Preparing recruitment and hiring analytics by gathering, analyzing, and summarizing data trends
  • Scheduling and managing calendars
  • Drafting various reports, correspondence, documents, and presentations
  • Posting job descriptions across various job boards, associations, and professional networking platforms
  • Conducting reference and background verifications
  • Creating client agreements, candidate authorizations, candidate status reports, and other essential documents
  • Handling candidate data entry, updates, tracking, and database management
  • Coordinating with multiple contacts to arrange phone interviews, meetings, and conference calls
  • Managing office supplies, welcoming visitors, and responding to all incoming phone inquiries
  • Utilizing proactive thinking, multitasking, and prioritization skills to complete projects within set deadlines
  • Participating in candidate searches, InMails, and vetting processes
  • Executing mass email campaigns

REQUIREMENTS

  • Previous office experience is advantageous
  • Strong ethical standards and professionalism
  • Ability to multitask effectively
  • Well-developed writing and communication skills
  • Proficient typing skills (minimum 40 WPM)
  • Highly computer literate with a solid understanding of Microsoft Office Suite (especially Word, Excel, and PowerPoint)
  • Excellent telephone manners
  • Advanced internet navigation abilities
  • Experience with various professional networking platforms is desirable

COMPENSATION

  • $18-$23/hr