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Administrative Coordinator

2 months ago

Orange, California, United States University Of California Irvine Full time
About Us

University of California, Irvine (UCI) Health stands as the clinical arm of the University of California, Irvine, and is recognized as the sole academic health system in Orange County. UCI Health encompasses its primary campus, UCI Medical Center, a 459-bed acute care facility located in Orange, California, along with four additional hospitals and a network of affiliated physicians throughout Orange and Los Angeles counties, as well as various outpatient care centers across the region. For 23 consecutive years, UCI Medical Center has been acknowledged among America's Best Hospitals by U.S. News & World Report, providing specialized tertiary and quaternary care. It is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, a high-risk perinatal/neonatal program, and an American College of Surgeons-verified Level I adult and Level II pediatric trauma center, along with a gold-level geriatric emergency department and a regional burn center. UCI Health serves a population of nearly 4 million individuals across Orange County, western Riverside County, and southeast Los Angeles County.

To discover more about UCI Health, please visit our website.

Your Responsibilities

Position Overview:

The role involves providing essential administrative assistance to the PeriOperative Services team, acting as a key communication hub and departmental liaison regarding Main OR operations and activities. Key responsibilities include:
  • Delivering basic reception services, managing phone calls, typing, filing, and other clerical tasks.
  • Facilitating the scheduling of surgeries by coordinating requirements with clinical personnel and vendors, ensuring patient and financial clearances are obtained as necessary.
  • Maintaining daily staff schedules, organizing meetings and events, and generating relevant reports.
  • Tracking patient records and documentation related to OR activities.

Qualifications for Success

Compensation and Benefits:

UCI Health offers a comprehensive benefits package designed to enhance the work experience. Benefits may include medical insurance, sick leave, vacation time, retirement savings plans, and access to various discounts and perks. For more details on our compensation practices and benefits, please refer to the provided links.

Essential Qualifications:
  • Possession of the skills, knowledge, and abilities necessary for effective performance in assigned duties.
  • A minimum of two years of prior experience in an administrative office setting.
  • Proficiency in MS Office applications (Word, Excel, Outlook).
  • Capability to manage multiple projects simultaneously while maintaining an appropriate work pace.
  • Flexibility and adaptability to thrive in a fast-paced, dynamic environment.
  • Ability to establish and sustain effective working relationships across the Health System.
  • Clear and concise communication skills.
  • Composure in handling stressful situations and individuals while maintaining professionalism.
Preferred Qualifications:
  • Previous administrative experience within a healthcare setting.
Employment Conditions:

UCI is committed to providing a safe and healthy environment for all members of the community. As part of this commitment, all candidates who accept an employment offer must comply with the following conditions:
  • Background Check and Live Scan.
  • Legal Right to Work in the United States.
  • Adherence to Vaccination Policies.
  • Compliance with Smoking and Tobacco Policy.
  • Commitment to a Drug-Free Environment.
Additional conditions may apply based on specific business unit or job requirements.

Equal Opportunity Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI is dedicated to attracting and retaining a diverse workforce, valuing unique experiences, perspectives, and identities. Together, we strive to foster inclusive, equitable, and welcoming working and learning environments.

UCI provides reasonable accommodations for applicants with disabilities upon request.