Front Desk Coordinator

5 days ago

Kissimmee, Florida, United States Wells Full time
Job Summary

We are seeking a highly organized and detail-oriented Front Desk Admin to join our team at Wells. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing daily operations, and supporting our management team.

Key Responsibilities
  • Provide exceptional customer service to internal and external clients, including answering phone calls, greeting visitors, and responding to emails.
  • Manage daily operations, including coding and keying inventory, shipping invoices, and entering shipping tickets into our computer system.
  • Order office supplies and miscellaneous purchases, and maintain a well-stocked and organized office environment.
  • Shred old A/P invoices and journal entries, and maintain accurate and up-to-date records.
  • Open and sort daily correspondence, and prepare daily UPS shipments.
  • Assist with job applicants, and provide administrative support to our management team.
  • Reserve hotel accommodations for company employees, and receive, scan, and organize daily equipment inspections.
  • Vendor code all incoming invoices, and post AP to AS400 daily.
  • Review vendor statements to keep accounts current, and match PO's and invoices.
  • Scans invoices to metafile daily, and perform weekly checks of PO's with invoices and without invoices.
Requirements
  • College education preferred, but not required.
  • Excellent interpersonal skills, with the ability to work effectively with diverse groups.
  • Organized and able to meet deadlines, with a strong attention to detail.
  • Experience with Microsoft Office package, and AS 400/Infinium accounting software.
  • Bilingual (English/Spanish) preferred.
Working Conditions

This is an indoor/office work environment, with a fast-paced and dynamic work atmosphere.

We are an Equal Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, disability, or protected Veteran status.

We participate in E-Verify, and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the United States.

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