Front Office Coordinator
14 hours ago
About CIP Retail
CIP Retail is a turnkey firm specializing in creative design, engineering, manufacturing, and installation of interior decor, customer communication signage, and millwork for retail environments.
Department: Administration
Title: Receptionist/Administrative Assistant
Reports to: HR Director
Location: CIP Fairfield Office
Job Summary
The Front Office Coordinator is an integral part of our operations as the person responsible for greeting and welcoming our customers, assisting and facilitating all aspects of front office operations, and administrative support for the Leadership team.
Key Responsibilities
- Greet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel
- Coordinate and oversee office activities, such as answering the main phone line, responding to inquiries, assisting Leadership with correspondence, meetings, appointments, and travel arrangements
- Ensure office areas are tidy and organized, including reception and common areas
- Maintain a polite, helpful, and professional manner
- Assist with the coordination and organization of internal events
- Manage schedules for conference and community spaces
- Monitor and request inventory for office and break room supplies
- Manage incoming and outgoing correspondence, including mail and packages
- Assist accounting with the processing of customer orders and billing
- Submit work orders and schedule repairs for general office space and equipment, as directed
- Handle sensitive information in a confidential manner
Additional Responsibilities
- Adhere to all company policies, procedures, and business ethics codes
- Perform other duties as assigned
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