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Office Coordinator
2 months ago
Join the Team at Emory University:
Emory University stands as a premier research institution dedicated to excellence and attracting top-tier talent to drive innovation and cultivate future leaders.
Position Overview:
Office Coordinators deliver essential administrative assistance for various functions, including general management, research settings, or specific initiatives.
PRIMARY DUTIES:
Provides crucial administrative support across multiple areas, including general management, research environments, or designated programs.
Ensures that office operations adhere to Emory's established policies and procedures.
Handles incoming phone inquiries.
Manages calendars and prioritizes meeting requests for leadership.
Reviews incoming communications, identifying key items for management; manages routine correspondence and drafts appropriate replies.
May assist in completing forms, grant proposals, and other correspondence related to programs.
Prepares visual data representations for reports and presentations.
Creates and revises scientific, programmatic, or other reports pertinent to the department's core functions.
Coordinates meetings and manages logistics for gatherings and special events.
Prepares necessary materials for meetings and events.
Initiates, processes, and maintains records and invoices.
Keeps management informed of account statuses, identifies cost-effective solutions, and may authorize expenditures.
May oversee or maintain budgets and grants, assist in budget formulation, and prepare related expense reports and reimbursements.
Plans and organizes travel arrangements.
Maintains databases and spreadsheets; may also analyze data and generate relevant reports.
Establishes and organizes filing systems and documentation.
Oversees the procurement and maintenance of office supplies.
May supervise or guide the work of support staff and/or students.
Performs related tasks as necessary.
REQUIRED QUALIFICATIONS:
A bachelor's degree or equivalent to a high school diploma along with five years of administrative experience.
Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel.
Experience with collaborative tools (OneDrive, Zoom, Teams, etc.).
NOTE:
This position offers the flexibility to work from home regularly, with the requirement to commute as needed based on business demands. The schedule will align with the department's established guidelines. Residency in the state of GA is required. Emory reserves the right to modify remote work arrangements with prior notice to the employee.
Emory University Promotes a Diverse and Inclusive Environment:
Emory University is committed to providing equal opportunities and access to all individuals, regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, or veteran status.
Emory University does not discriminate in admissions, educational programs, or employment based on any of the aforementioned factors or any other prohibited under applicable law.
Students, faculty, and staff are guaranteed participation in University programs and access to facilities without discrimination.
Emory University adheres to Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and relevant executive orders, federal and state regulations concerning nondiscrimination, equal opportunity, and affirmative action.
Emory University is dedicated to achieving a diverse workforce through the application of its affirmative action, equal opportunity, and nondiscrimination policies in all employment aspects, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services. Please note that advance notice is preferred.
