Administrative Coordinator
3 weeks ago
The Mindlance team is seeking a highly skilled Administrative/Project Coordinator to provide exceptional support to our Chief Strategy and Operations Officer. As a key member of our team, you will be responsible for daily administrative tasks, coordination of mission-critical activities, and ad-hoc projects to support Executive IT Management.
Key Responsibilities:
Coordinate meetings on behalf of the CSOO, including preparation of agendas, distribution of meeting minutes, and related correspondence.
Conduct research, collect and analyze data, prepare reports, and documents into consolidated charts/graphs.
Establish objectives, determine priorities, manage time, gain cooperation of others, monitor progress, problem-solve, and adjust plans as needed.
Send out friendly reminders for overdue action items and follow up.
Record meeting minutes, decisions, and actions in proper format.
Organize and manage meeting materials, both electronic and hard copy.
Requirements:
Complex administrative duties requiring a significant degree of skill, reasoning, ability, understanding, independent judgment, and decision-making.
General understanding of IT technology/processes.
Knowledge of the methods used in the preparation of charts, graphs, and pivot tables.
Ability to multitask and prioritize competing tasks while meeting deadlines.
Strong organizational and planning skills.
Confident, flexible, responsive, and eager to learn.
Information gathering and monitoring skills.
Demonstrated initiative, self-motivated with attention to detail and accuracy.
Thorough working knowledge of Microsoft Office suite required (Word, Excel, PowerPoint, Access, VISIO).
Work from Home/Remote Requirements:
Must ensure designated work area is free from distractions during work hours and virtual meetings.
Must provide high-speed, uninterrupted modem for a remote workspace.
Education:
Bachelor's degree in business or equivalent experience.
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