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Financial Records Specialist

2 months ago

Providence, Rhode Island, United States RI Temps, Inc. Full time
Job Overview

Position: Financial Records Specialist

Hours: 8:30 am – 4:00 pm (35 hours) Monday – Friday

Role Summary:

The Financial Records Specialist will engage in professional accounting tasks of a moderately complex nature. This role encompasses the maintenance, generation, tracking, analysis, and recording of various financial documents, including:

  • Accounts Payable Documentation
  • Accounts Receivable Documentation
  • Tenant Billing
  • Bank Account Reconciliation
  • Financial Reports
  • Aviation Registrations
  • Aviation Statistical Analysis
  • Other relevant accounting activities

Key Responsibilities:

While additional tasks may be assigned, the primary responsibilities include:

  • Processing vendor invoices, ensuring alignment with purchase orders or payment requests, and securing necessary approvals for disbursement.
  • Resolving discrepancies related to purchase orders and reviewing outstanding purchase orders.
  • Addressing inquiries from vendors.
  • Maintaining organized accounts payable records and files.
  • Generating invoices, statements, and credit memos for tenants.
  • Applying cash receipts to outstanding tenant invoices.
  • Analyzing aging reports for collections and pursuing overdue accounts for payment.
  • Collaborating with the property management team to establish new leases, modify existing leases, and recover outstanding debts.
  • Tracking aviation statistics for billing purposes and compiling various reports for regulatory bodies.
  • Issuing annual aircraft registrations and decals while maintaining associated records.
  • Preparing daily bank deposits and related documentation.
  • Maintaining, reconciling, and replenishing the petty cash fund.
  • Completing credit application forms.
  • Compiling and distributing the monthly departmental budget package.
  • Processing manual checks for miscellaneous payments.
  • Preparing general journal entries, including adjusting, reversing, and accrual entries.
  • Analyzing general ledger accounts.
  • Performing data entry, account inquiries, and generating reports using computerized accounting systems.
  • Preparing and maintaining computerized worksheets and supporting schedules related to job functions.
  • Filing, mailing, and performing word processing tasks associated with these functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Supervisory Responsibilities:

None

Qualifications:

To excel in this role, candidates must demonstrate the ability to perform each essential duty satisfactorily. The following qualifications are essential:

  • Proficient understanding of accounting principles and practices.
  • Competence in using computers, accounting software, and various related applications such as Microsoft Office.
  • A positive attitude and the ability to collaborate effectively with tenants, vendors, and colleagues.
  • Meticulous attention to detail in managing accounting records.
  • Strong written and verbal communication skills.
  • Able to follow oral and written instructions effectively.

Education and Experience:

Preferred qualifications include:

  • An Associate's degree in accounting.
  • A high school diploma with additional coursework in accounting and computer applications.
  • A minimum of two years of experience in accounting.
  • Any combination of education and experience that is substantially equivalent to the above.