Senior Administrative Specialist
4 weeks ago
We are seeking a highly skilled and experienced Administrative Specialist to join our team at the City of Corvallis. This is a challenging and rewarding role that requires strong organizational, communication, and technical skills.
Key Responsibilities- Provide administrative support to department/division management and/or professional/technical staff.
- Perform a wide range of clerical, customer service, and administrative activities, including data entry, accounting, and record-keeping.
- Assist with coordination of recruitment and new employee processes, including scheduling interview processes and processing personnel and new employee forms.
- Train and review work of other administrative support employees and may act as leadworker over projects.
- Facilitate the contract and procurement process in compliance with City policy, specifications, and procedures.
- Lead and facilitate front desk or customer service operations, including answering phones, routing calls, and responding to e-mail.
- Coordinate and monitor check-out or booking processes and maintenance of shared City Hall block resources.
- Provide advanced administrative support, including coordinating arrangements, preparing materials, and scheduling public meetings.
- Composes documents, letters, memoranda, or notices from brief instructions or through own initiative and performs advanced word processing.
- May be responsible for special projects, including departments records management projects, procedure updates or improvements with supported departments, and new or short-term process implementations.
- Three years of related work experience or education in office/business practices and procedures, including accounting and/or budgeting.
- Accurate clerical skills in typing/word processing, filing, and operating office equipment.
- Proficient use of business English, spelling, punctuation, grammar, basic math, and advanced bookkeeping terms and concepts.
- Ability to use a computer for extended periods of time to perform the essential functions of the position.
- Effective interpersonal, communication, and telephone skills.
- Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.
- Demonstrable commitment to promoting and enhancing equity, diversity, inclusion and accessibility.
Qualified applicants must submit an online application located on the City of Corvallis website. Applications must be received by 8:00 AM on Monday, September 30, 2024, to be considered with the first review. Applicants are encouraged to include a cover letter and resume with the online application; however, resumes will not be accepted in lieu of a completed online application.
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