Senior Administrative Specialist

4 weeks ago


Corvallis, Oregon, United States City of Corvallis Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Specialist to join our team at the City of Corvallis. This is a challenging and rewarding role that requires strong organizational, communication, and technical skills.

Key Responsibilities
  • Provide administrative support to department/division management and/or professional/technical staff.
  • Perform a wide range of clerical, customer service, and administrative activities, including data entry, accounting, and record-keeping.
  • Assist with coordination of recruitment and new employee processes, including scheduling interview processes and processing personnel and new employee forms.
  • Train and review work of other administrative support employees and may act as leadworker over projects.
  • Facilitate the contract and procurement process in compliance with City policy, specifications, and procedures.
  • Lead and facilitate front desk or customer service operations, including answering phones, routing calls, and responding to e-mail.
  • Coordinate and monitor check-out or booking processes and maintenance of shared City Hall block resources.
  • Provide advanced administrative support, including coordinating arrangements, preparing materials, and scheduling public meetings.
  • Composes documents, letters, memoranda, or notices from brief instructions or through own initiative and performs advanced word processing.
  • May be responsible for special projects, including departments records management projects, procedure updates or improvements with supported departments, and new or short-term process implementations.
Requirements
  • Three years of related work experience or education in office/business practices and procedures, including accounting and/or budgeting.
  • Accurate clerical skills in typing/word processing, filing, and operating office equipment.
  • Proficient use of business English, spelling, punctuation, grammar, basic math, and advanced bookkeeping terms and concepts.
  • Ability to use a computer for extended periods of time to perform the essential functions of the position.
  • Effective interpersonal, communication, and telephone skills.
  • Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.
  • Demonstrable commitment to promoting and enhancing equity, diversity, inclusion and accessibility.
How to Apply

Qualified applicants must submit an online application located on the City of Corvallis website. Applications must be received by 8:00 AM on Monday, September 30, 2024, to be considered with the first review. Applicants are encouraged to include a cover letter and resume with the online application; however, resumes will not be accepted in lieu of a completed online application.



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