Program Associate

5 days ago

Miami, United States Royal Caribbean Group Full time
Job Summary:

The Program Associate will provide assistance and support to the Program Manager/Asst. Program Manager with the management of the New Generation program of Newbuilds, special projects, or revitalization and refurbishment of vessels. The ideal candidate will have a strong background in business administration, management information systems, or a closely related discipline, with 2-5 years of experience in a large corporation or consulting firm.

Key Responsibilities:

• Project management coordination to support the development, tracking/monitoring and reporting of several small to medium size special projects from inception to completion, ensuring on-time, on-budget delivery of project outputs.
• Consults with design and brand teams to ensure executive direction and feedback are effectively implemented into the project.
• Interfaces with the RCCL European site office and shipyard teams to ensure alignment on executive deliverables.
• Utilizes project management tools and techniques to develop and maintain project scope.
• Administrates team meetings (attendees, agenda, and official minutes) and drafts reporting of project status for executive review.
• Plans, coordinates, and structures project management workshops, ensuring clear objectives are established, executive involvement is secured, and agreed-upon deliverables are met.
• Consults with client to ascertain and define need or problem to obtain data required for solution.
• Conducts analysis & recommends solutions, based on gathered insight, to continuously improve methods and procedures in ways-of-working and utilizing best practices.
• Performs vendor consultations/assessments to monitor progress and ascertain and define problems and obtain solutions.
• Communicates effectively with outside vendors/contractors to ensure contracted deliverables are met in a timely fashion.
• Facilitates risk reviews and ensures adherence to the risk-centric ways of working for Miami-based workstreams.
• Aligns risk status and provides feedback on risk criticality as it relates to the entire project scope.
• Develops processing methods and practices for communicating project status to extended teams and executive management.
• Supports project teams in collection of quantitative/qualitative statistics, performs basic numerical analysis (financial, statistical).

Requirements:

• B.S. degree with a concentration in Business Administration, Management Information Systems, or a closely related discipline (Management Science, Industrial Engineering).
• 2-5 years within a large corporation or consulting firm with 1-3 years in an office administration environment is required.
• Equivalent combinations of education and experience may be considered.
• Solid written and verbal communication skills a must. Clear and precise communication at all levels of the organization essential.
• Excellent interpersonal skills, strength in communicating in a multicultural environment with all levels of employees and management.
• Excellent administrative, organizational and presentation skills.
• Ability to multi-task in a fast-paced environment.
• Ability to coherently define problems, collect data, establish facts, draw valid conclusions, and find pragmatic solutions to problems.
• Knowledge of or some experience with process improvement methods & techniques.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to read, analyze and interpret contracts, financial reports, legal documents, and government regulations.
• Ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from management, co-workers, customers, vendors, shoreside and shipboard employees.
• Software: Proficiency in MS Word, Excel, PowerPoint, Visio, and Project required.
• Familiarity with email, internet applications and AutoCAD system essential

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations. The environment includes office location, and/or moving inside/outside the office. A high noise level is possible if visiting shipboard, dry dock, newbuilding, or offsite locations. Personal protective equipment will be provided as needed in these situations.

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