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Administrative Operations Coordinator

2 months ago

West Chicago, Illinois, United States Onsite Equipment Manufacturing Full time
Job Overview

We are seeking a dedicated Administrative Operations Coordinator to oversee our office management and bookkeeping functions at Onsite Equipment Manufacturing.


Key Responsibilities
Office Management

• Collaborate with company leadership and the Operations Manager

• Handle general inquiries and assist customers in navigating our online platform

• Perform daily office tasks such as scanning, printing, organizing documents, managing work orders, and ordering supplies.


Financial Management and Human Resources

• Oversee the management of QuickBooks Online, including invoices, quotes, and inventory tracking

• Manage Accounts Receivable processes, including invoicing, payment management, collections, and bank deposits

• Handle Accounts Payable tasks such as entering and scanning bills, vendor communication, and processing payments

• Maintain employee records and manage weekly payroll through an external payroll service

• Conduct monthly account reconciliations, including bank and credit card statements

• Prepare month-end financial reports.


Qualifications

• Must align with the core values of the company

• An Associate's degree is required; a Bachelor's degree is preferred

• 3 to 5 years of experience in accounting or office management within a small business environment

• Proficient in computer applications (MS Word, Excel, Outlook) and QuickBooks (QBO preferred)

• Strong written and verbal communication skills

• Ability to manage deadlines, prioritize multiple tasks, and work collaboratively as part of a team

• Attention to detail, accuracy, and strong organizational skills are essential.


Additional Skills and Attributes

• Energetic and proactive self-starter

• Financial acumen

• Strong analytical, problem-solving, and negotiation abilities

• Excellent interpersonal skills.


Benefits

• Paid time off

• Simple IRA plan available after one year of employment

• Medical allowance.


Compensation: $50,000.00 to $60,000.00 based on experience.